Administrative Assistant (Rockland Street Elderly Housing)

Administrative Assistant (Rockland Street Elderly Housing)

WinnCompanies is searching for an Administrative Assistant to join our team at ABCD Scattered Portfolio with 130 units in total located in Roxbury, Dorchester, and Mattapan, MA.

In this role, you will provide support to the designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents. Please note that the pay range for this position is $19.1- $23.1 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule : Mondays to Friday 8 : 30 AM to 5 : 00 PM.

Responsibilities

• Provide office support, including : maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including : creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

Requirements

Preferred Qualifications