Full Time - Accounts Payable Technician Lead

Full Time - Accounts Payable Technician Lead

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Job Description

The Accounts Payable Technician Lead oversees the daily operations of the accounts payable function, supervising a team. This position ensures accurate and timely processing of invoices and payments, adherence to company policies, state and federal regulations, and supports fiscal accountability within the organization. The Lead serves as a working lead, handling complex transactions, providing guidance and training to staff, and ensuring high-quality customer service to internal and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise, train and evaluate the accounts payable staff, delegating workload and monitoring performance.
• Oversee daily accounts payable operations, including invoice processing, vendor payments, expense reimbursements, purchase order creation, and credit reconciliations.
• Review and approve payment batches, journal entries, and account reconciliations for accuracy and compliance.
• Review and approve weekly check runs, Automated Clearing House (ACH) payments, and wire transfers.
• Approve and establish new vendors in the accounting system and maintain the vendor database in accordance with company policy and procedure.
• Review, code, and enter invoices and payment requests into the accounting system.
• Assist with month end and year end closing processes, audits and financial reporting.
• Responsible for preparing 1099 filings and reports for vendors, contractors and government agencies.
• Responsible for tracking and reconciling deposits and expenses for all conference groups.
• Responsible for the oversight and administration of the Purchasing Card Program.
• Maintain vendor relationships, resolving payment discrepancies, disputes, or escalations.
• Develop, recommend, and implement improvements to accounts payable procedures and internal controls.
• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws / regulations including but not limited to : employment, safety, and health.
• Other duties as assigned.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED

Associate’s degree in accounting, business or related field preferred; plus at least three years of increasingly responsible accounts payable or accounting experience, including at least 1 year in a lead or supervisory role, at a mid‑sized company; or equivalent combination of education and experience.

Demonstrated knowledge of accounting principles and high degree of attention to detail. Requires understanding of financial record‑keeping methods, procedures and practices. Ability to multitask, prioritize workload, complete tasks independently, and meet deadlines. Proficiency in understanding and use of personal computers.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Language Skills

Strong verbal and written communication in English is essential for clearly conveying financial information, collaborating with team members and interacting with stakeholders. Requires the ability to follow verbal and written instructions, guidelines and objectives. Ability to effectively present information and respond to questions from employees, vendors, other departments, customers and the general public.

Mathematical Skills

Requires understanding of financial record‑keeping methods, procedures and practices. Ability to calculate figures and amounts such as discounts, interest, and percentages. Ability to apply concepts of basic math. Ability to apply basic math and algebra.

Reasoning Ability

Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Manual Dexterity

Must be able to utilize a computer. Requires the ability to use a variety of office machines and equipment.

Physical Communication

Must have the ability to talk / expressing and / or exchanging ideas and hear / perceiving sounds.

Physical Demands

Physical demand requirements are at levels for sedentary work. Must be able to operate office equipment such as computers, copy machines, fax machines, and to operate a 10‑key calculator. While performing the duties of this job, the employee is frequently required to sit; handle objects; keypad or papers and books. Employees are occasionally required to stand, walk / move. Must be able to move, lift or carry heavy objects or materials up to 10 pounds. Specific visual abilities required by this job include close vision, for extensive reading and interpretation of reports and documents.

WORKING CONDITIONS AND HAZARDS

Work is regularly performed in a traditional office setting. There may be exposure to airborne particles created from incoming boxes and merchandise. The noise level in the work environment is usually moderate.

Background Check Information

A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full‑time, part‑time, non‑student, or sensitive student capacity with Aztec Shops Ltd. Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses. Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check.

Equal Opportunity Employment

Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks. Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage. Aztec Shops is a diverse community representing many perspectives, beliefs, and identities. We are committed to fostering an inclusive, respectful culture that promotes open communication, mutual respect, and a sense of belonging, to support the success of both our employees and students. All Aztec Shops programs and activities are open and accessible to all individuals, regardless of race, sex, color, ethnicity, or national origin, and other characteristics protected by law. Consistent with California and federal civil rights laws, Aztec Shops maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices. Aztec Shops is dedicated to providing equal opportunity in employment and ensuring that no employee or applicant faces unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, promotion, compensation, benefits, training, job assignments, disciplinary actions, and terminations. Our commitment to equal opportunity ensures that every employee has access to the resources and support needed to thrive and succeed. Aztec Shops complies with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti‑discrimination laws.

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