Accounts Payable Coordinator

At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-we're changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day : "What would I do if this patient were my mom?" That question drives everything we do.

But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Job Responsibilities

Manage the Accounts Payable team communication by responding to inquiries and researching issues

Analyze outstanding checks and work to resolve any issues

Compile outgoing checks and corresponding documentation, ensuring adequate support and timeliness of payments

Initiate payment processing of refunds and wires weekly

Assemble necessary invoices for tax preparation

Facilitate new vendor requests and documentation for set up within the system and according to company policy

Assist with audit requests as needed

Maintain professional relationships with vendors via phone and email

Actively and quickly identify issues associated with processing invoices and propose solutions to those issues

Recognize and communicate the need to issue stop-payments or purchase order amendments

Protect organization's value by keeping information confidential

Perform or participate in special projects or initiatives in line with the accounting department.

Assist with month end closing processes by providing reports, meeting deadlines, and communicating any special items identified during the month

Continue to improve the payment process

Required Qualifications

Proficient in Microsoft Office Suite, MS Excel, MS Word and Internet for business use.

10-key by touch experience.

Data entry and general math skills.

Preferred Qualifications

1-3 years of Accounts Payable or general accounting experience.

Accounts payable or general accounting experience

Attention to detail and thoroughness

Strong organizational skills

Customer service skills

Excellent written and verbal communication

Ability to multi-task and follow up on requests / issues

Deadline driven

Drive for Results (Service, Quality, and Continuous Improvement) - Ensure procedures and processes are in place that lead to delivery of quality results and continually reassess their effectiveness to achieve continuous improvement.

Communication - Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results.

Teamwork - Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.

Customer Service Focus - Demonstrate a focus on listening to and understanding client / customer needs and then delighting the client / customer by exceeding service and quality expectations.

Physical Demands

Must possess ability to sit and / or stand for long periods of time.

Employee may be required to lift routine office supplies and use standard office equipment.

Required Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

Conditions of Employment : Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation.

Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.