Accounts Payable Specialist

Full-time

Description

DEPARTMENT OVERVIEW :

The Accounts Payable Specialist will review, reconcile, and pay multiple entity’s bills in a timely fashion. This requires not only understanding the accounting process but also working knowledge of a company’s operations.

POSITION OVERVIEW :

The Accounts Payable Specialist sets up new vendors with all the correct documentation, receives vendor invoices and routes them to the appropriate manager for approval. Once vendor invoices have been approved or match to a purchase order, they will voucher in our ERP system and cut bi-weekly check and ACH runs per Vendor’s terms. They monitor discount opportunities to ensure the company receives the discount. Process bi-weekly company credit card expenses and emails to the appropriate manager for approval. They also run accounts payable reports for month end and year end process.

Essential Functions

• Review invoices for appropriate documentation prior to   payment.
• Perform invoice and general-ledger data entry.
• Execute credit card reconciliation.
• Invoice purchase orders once received.
• Following good record keeping for approved invoices already   vouchered.
• Obtain and print signatures on all checks.
• Support other departments with researching expenses.
• Run monthly Vendor Aging and Received Invoice Pending reports.
• Run yearly 1099’s to correct vendors verifying federal id   numbers.
• Vendor relationships.
• Assist Accounting Supervisor / Manager as needed.

Competencies

Requirements

Demonstrated experience or education requirements :

Salary Description

$20.19 - $26.67