Billing Coordinator

Billing Coordinator

The Billing Coordinator plays a key role in managing the end-to-end billing process, ensuring invoices are prepared, processed, and delivered with precision and timeliness. This position demands strong analytical capabilities, meticulous attention to detail, and a collaborative mindset to effectively partner with internal teams and clients in resolving billing-related issues.

Responsibilities :

• Prepare and issue pro formas, invoices, credit memos, and debit memos across diverse billing systems.
• Distribute client invoices and resolve any issues related to invoice formatting or delivery.
• Upload invoices to external accounts payable portals as required by clients.
• Review contracts, agreements, and financial documents to ensure billing accuracy and regulatory compliance.
• Monitor aging reports to track payment status and confirm billing readiness prior to shipment approval.
• Investigate and resolve billing discrepancies, disputes, and return merchandise authorizations (RMAs) in a timely manner.
• Collaborate with the billing team and leadership to address system import errors and maintain data accuracy.
• Coordinate with finance and sales teams to validate pricing, terms, and billing conditions.
• Maintain accurate and current billing records, ensuring client account information is up to date.
• Process and verify state tax exemption certificates; work with internal and external stakeholders to resolve related issues.
• Stay current on industry billing practices and compliance requirements.
• Provide responsive and professional support to client billing inquiries, ensuring a high standard of customer service.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

Hours are from 8 : 30 AM to 5 : 30 PM, with an option for a half-hour lunch instead of an hour, in which case hours are 9 AM to 5 : 30 PM. Employees are required to stay until 5 : 30 PM for shipping, and on the last business day of every month, work until 6 : 30 PM to bill all shipped items. The position offers a hybrid schedule with work from home and in-office as needed, and the possibility of expanding the office may lead to more hybrid or fully in-office schedules. The dress code is business casual, and the environment is a smaller corporate office site.

Pay and Benefits :

The pay range for this position is $26.44 - $27.40 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type :

This is a hybrid position in Tampa, FL.

Application Deadline :

This position is anticipated to close on Aug 29, 2025.