Associate Academic Advisor and Student Life Coordinator, School of Information

Job Posting Title :

Associate Academic Advisor and Student Life Coordinator, School of Information

Hiring Department :

School of Information

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The undergraduate Informatics degree program focuses on how information intersects with people, technology, and data. With advancements in information technology such as big data, artificial intelligence / machine learning, and the internet of things, there is an increased need for experts who not only understand how technology functions, but also understand the social, cultural, and ethical issues surrounding the design, development, support, and access to these technologies. The program is designed to serve undergraduate students who are interested in either a liberal arts-based or STEM-based approach to the rapidly growing intersection of people, information, technology, and data.

The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include :

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Other services and perks

Purpose

Provide academic advising to Informatics undergraduate students and serve as the principal coordinator for student life programs and activities . Provide general support to the undergraduate program at the School of Information.

Responsibilities

Advising

Advise Informatics students on course selection for current and future semesters, degree requirements, catalog and major changes, progress towards the degree and degree audit, degree information, and planning for graduation . Devel op advis ing aids. Serve as a First-Year Interest Group (FIG) facilitator.

Maintain accurate and confidential digital student records in accordance with FERPA regulations and university policies.

Provide support to the Assistant Director of Undergraduate Student Services in tracking students experiencing academic challenges and monitoring those on academic warning.

Provide information to Informatics students regarding campus resources and student services. Assist students with crisis management by making appropriate referrals and recommendations . Update the undergraduate student handbook. Maintain student email lists.

Student Life

Develop and implement program s to build community and enhance student engagement.

Serve as departmental contact for registered student organizations.

Undergraduate Program Support

Participate in promoting the Informatics program to new and incoming students via information and orientation sessions for prospective and incoming students. Participate in the planning and execution of first-year and transfer orientation, Honors Day, and Family Weekend. Participate in the planning and execution of university- and school-wide events, including Gone to Information , research and Capstone Showcases, and Commencement. Assist with graduate program orientation and info sessions as needed.

Serve as back-up to the admissions coordinator in responding to prospective students and other external audiences regarding admissions policies and general program information.

Serve as back-up with course management issues including prerequisites, seat demands, and other related matters in the undergraduate program.

Serve as a resource to School of Information faculty and administration regarding academic policies, procedures, and deadlines. Serve on the Undergraduate Studies Committee.

Professional Development

Explore new models for effective delivery of academic advising. Attend professional development seminars, academic advising events and other campus meetings.

Required Qualifications

Bachelor's degree and four years of experience working with college students or in an academic counseling capacity.

Experience in developing and maintaining strong relationships with external and internal stakeholders by providing exceptional customer service, technical support, and problem-solving with positivity, tact, and decorum.

Excellent organizational skills. Ability to self-start, learn quickly, prioritize tasks, meet deadlines, and follow through on tasks. Demonstrated ability to solve problems as they arise.Demonstrated ability to manage multiple and concurrent projects.Ability to lead an initiative from planning to execution.

Ability to communicate clearly, work collaboratively with others, and contribute constructively to a team environment.

Demonstrated experience using digital tools to create and improve systems.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree and two years or more years o f experience working with college students or in an academic counseling capacity,

Experience mentoring student leaders.

Knowledge of policies and procedures related to undergraduate academic programs at the University of Texas at Austin.

Experience using UT's NRRECS system, Advisor's Toolkit, IDA 2.0, FaSet , Class Manager, and Canvas or equivalent .

Salary

$51,000

Working Conditions

Standard office conditions

Repetitive use of a keyboard at a workstation

Work Shift

This position is eligible for a hybrid work schedule, with four days of work on campus and one day of remote work. Working on-site for five days per week may be required during the new-in-position period. Flexible work arrangements, including hybrid work and non-standard work hours, may be negotiated with the supervisor but are subject to future review should the needs of the workplace change .

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.