Receptionist

Job Description

Job Description

GENERAL SUMMARY OF DUTIES : To provide support to administrative office staff assuring a smooth departmental work flow. Responsible for performing daily tasks such as sorting mail, answering phone and routing incoming calls, filing, copying, data entry, and other similar duties, using a computer terminal. Relieves office staff of clerical work, and minor administrative and business detail.

ESSENTIAL FUNCTIONS :

1.Answer, screen, and forward calls, providing information and taking messages. Interact with all levels of management. Prepare check logs. Meet and greet visitors entering the office, determine the nature or purpose of visit, and direct or escort them accordingly. Compose and prepare routine correspondence. Prepare patient charts for following day. Keep reception area neat. Collect, sort, distribute, and prepare mail and courier deliveries. Back up for other assistants. Determine appropriate direction for business inquiries. Daily filing and retrieving of files. Prepare materials for meetings as required. Maintain organized filing systems. Complete a variety of special projects. Perform other duties as assigned.