Administrative Assistant

Poste et missions

The Administrative Assistant will partner and coordianate with the Executive Assistant to the C-Suite, providing essential administrative support . This role requires advanced organizational skills, keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

• Provide administrative support, including managing expenses in Concur, calendar management, meeting and event planning, travel arrangements, and preparing and printing documents.
• Assist in maintainining multiple calendars in Microsoft Outlook, constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, and coordinating meetings, meals, and video / audio conferences.
• Coordinate and oversee extensive travel plans, both domestic and international, creating itineraries that involve different time zones, airline and hotel preferences, client contact details, and materials needed for meetings.
• Prepare and organize important documents, including PowerPoint presentations as needed.
• Greet guests, visitors, and clients.
• Undertake ad-hoc tasks and projects as required.
• Work directly with all internal team members, account teams, and clients as needed.
• Attend committee meetings and take minutes.

Qualifications :

Outlook : Create and modify appointments (including recurring appointments) using the calendar function; familiarity with features such as labels and private appointments.

The salary range for this position will be between $85,000 - 100,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

Profil et compétences requises

The Administrative Assistant will partner and coordianate with the Executive Assistant to the C-Suite, providing essential administrative support . This role requires advanced organizational skills, keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.