Budget Analyst

Job Description

We are seeking candidates for an open contract position as a Budget Analyst. The position will last for 5 months and has a chance to be renewed.

Pay : $23.60 / hour

The location of the position is 5800 Bay Shore Rd, Sarasota, FL

• Review requisitions, checking for proper account numbers, quotes, waivers, agreements, specifications and other required information.
• Manage the issuance of College purchase orders, change orders and approval of direct pays
• Work closely with the Associate Director, Strategic Sourcing / Contract Manager and Departments regarding current and future requirements and recommend substitutes through value analysis. Consolidate requisitions for like items in order to obtain economies of scale and the benefits of maximum competition.
• Evaluate vendor price quotations; open and analyze for award, bid for the purchase of materials, supplies, equipment and services in assigned commodities, taking into consideration all Florida Statutes and BOG / College Regulations.
• Participate in the ITN process as needed
• Provide a high level of customer service - answer phones, respond to questions and emails in professional and timely manner.
• Work closely with internal customers regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication and periodic department visits as needed.
• Stay current with existing and new policy matters of the State of Florida, Board of Governors and College regarding the acquisition of goods and services and construction projects.
• Serve as backup to Associate Director and other Procurement Specialist
• Keep up-to-date on new products, product cost trends market conditions, and possible improvements of acquisition techniques and procedures.
• Perform additional duties as may be assigned by Chief Procurement and Contract Officer and / or Associate Director of Procurement Services.

Policy-Making and / or Interpretation Responsibilities.

Program Direction and Development :

Frequent contact by telephone and email with vendors, and all levels of the College faculty and staff.

Manages the issuance of College purchase orders and approval of direct payments to vendors.

Statement of Responsibility for Confidential Data

Specialized Minimum Qualifications :

3 -5 years of experience with procurement or related environment

Preferred Qualifications :

Experience with Ellucian Banner purchasing module or other ERP system.

Knowledge, Skills and Abilities -

Problem Solving

Interpersonal Skills

Written / Oral Communication

Cost Consciousness

Ethics

Planning / Organizing

Quality

Information Technology

Knowledge and ability to use MS Word, Excel and Email

Knowledge of and ability to use an integrated ERP system

Knowledge of accounting principles and business practices

Ability to use problem solving skills