Accounts Payable Coordinator

Job Description

Job Description

Purpose / Function :

The Accounts Payable Coordinator is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations.

This role is a office based role in Shreveport, Louisiana

Essential Functions :

• Send and receive ACH forms to Clients / Carriers
• Set up penny tests for all ACH forms collected and set up permanent ACH
• Contact clients / carriers for proper information for set up
• Do Daily ACH batch payments to all carriers on bank account’s website
• Select daily payments for carriers in Accuterm to match up with payments made
• Make sure all five days balance and run payments for the day
• If something does not balance, go through carrier payments to find out why
• Download ACH’s to bank website
• Enter all bills into Accuterm
• Open all payable bills from mail
• Make copies of any bills with no sales tax for quarterly sales tax records
• Make a payment register for payables, give to Controller to make sure all payable bills are allocated correctly
• When bills are returned, make any corrections needed
• Print all payable checks, give to CFO to approve for payment, and acquire proper approval for any double signature checks
• When checks come back, mail out and put all attachments with bill copies and file
• Receive all expense reports
• Go through all expense reports to verify receipts are attached
• Print receipts for expense reports and send to Account Executives
• Send out all ACH remittances that may not have been delivered
• Verify all Truckload bills (correct carrier / address)
• Select all bills to be paid for Truckload / International
• Verify all bills are the correct amount / invoice number, if so print checks
• Make copies of all Truckload checks, and give to CFO for Signature, then mail out
• Find all bills and attach to the Truckload check copies and file
• Balance Truckload and International each week
• Enter all Post, Pre’s, and Commissions into ProComm, Excel and spreadsheet, print checks on last day

of the month

Qualification / Requirements :

Education / Experience :