Document Specialist

Document Specialist

Cooley is seeking a Document Specialist to join the Document Processing team.

Position summary : The Document Processing Specialist is responsible for providing document production and processing support.The Document Processing Specialist will work together with other document processing specialist and / or proofreader team members across both domestic / international locations and schedules in an effort to provide the highest level of customer service and quality in an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following :

Schedule for Work Week :

Sunday-Thursday : 10 : 00 PM-6 : 30 AM (Pacific Time)

Friday : OFF

Position responsibilities :

Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases

Reformat existing documents into Cooley templates and standard or custom formats

Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Transcribe analog or digital dictation files

Proofread all edits made or word-for-word for new input, or conversion projects for accuracy

Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint

Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues

Create fill-in forms in Acrobat

Create charts, graphs, tables and spreadsheets as requested

Use email, including email with multiple attachments

Transfer documents to / from secure file transfer platforms

Conduct Internet, intranet, network and archive searches, as requested

Download / Save / Print to PDF from various Data Sites

Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)

Perform redlines using Litera Compare and native Word

Log work and cost recovery information

All other duties as assigned or required

Skills & experience :

Required :

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Available to work overtime and flexible schedule, as required

Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority

Fast and accurate typing

General understanding of personal computers

Previous experience supporting multi-locations and time zones

Previous legal document processing experience

1. Document Specialist I : Minimum 1+ year prior document processing experience

2.Document Specialist II : Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $56.50 ($66,560.00 - $117,520.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and / or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and / or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.