Distribution Services Admin

PCI Pharma Services

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

The primary functions of this position are to process shipment requests from external or internal sources, ensuring that all appropriate paperwork has been completed and given to the warehouse team, and to maintain and process international paperwork associated to clinical distribution sales orders.

Essential Duties And Responsibilities :

• Process shipment requests by correctly entering and verifying all information into the JDE system
• Ensure that all necessary paperwork related to the shipment request has been included with the order sent to the floor for proper pick and pack of the materials.
• Creation of proforma invoices (if applicable) to the shipment.
• Liaise with the IVRS or other external personnel to ensure proper receipt of requests as well as correct information contained in the request to adequately process the shipment.
• Follow-up on delivery confirmation of shipments via the selected courier.
• Downloading and management of temperature monitoring devices.
• Communication between the distribution project manager and the warehouse, when required to solve issues and / or ensure expedited processing of shipments.
• Prepare monthly shipping reports and metrics as requested.
• Set up customer addresses for site shipments.
• Support the Distribution Project Manager or Distribution Services Manager with any project requirements.
• Ensure that all international paperwork related to the shipment request has been included with the order sent to the floor for proper shipment of the material.
• Management of proforma invoice templates.
• Management of the clinical bulk shipment log.
• Schedule pick-up of international shipments with the selected courier.
• Liaise with external personnel to ensure correct information contained on the proforma invoice to adequately process the shipment.
• Liaise with external personnel to obtain authorization for dispatch and confirmation of import permission.
• Follow-up on delivery confirmation of international shipments via the selected courier.
• Prepare monthly metrics as requested.
• Assist with the preparation of monthly customer billing and invoicing.
• This position may require overtime and / or weekend work.
• Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.
• Attendance to work is an essential function of this position.
• Performs other duties as assigned by Manager / Supervisor.

Qualifications : Required :

Preferred :

Equal Employment Opportunity (EEO) Statement :

PCI Pharma Services is an Equal Opportunity / Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose : Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.