Administrative Specialist

Description

Location : On site in position listed on job description

SUMMARY

The Administrative Specialist supports leaders in day-to-day operations and ensures a professional, confidential, and efficient office environment. This role partners closely with executive and senior leaders of the Corporate Compliance Department, handling sensitive information and providing high-level administrative support, including the creation of executive-level presentations, committee materials, assisting with coordination of regulatory related activities, overseeing general office administration tasks and other assigned duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain strict confidentiality of sensitive information relating to associates, our clients, and regulatory agencies.

Create, format, and deliver executive-level PowerPoint presentations for meetings, committees, regulatory and leadership communications.

Manage complex calendars for applicable leaders, including scheduling meetings, organizing logistics, and prioritizing requests.

Coordinate all aspects of meeting preparation such as booking rooms, setting up technology, and managing guest attendance.

Create, compile, and oversee the execution of committee materials—agendas, presentations, handouts, and other documentation.

Take accurate meeting minutes, distribute post-meeting summaries, and track follow-up action items for committee work, as well as regulatory activities.

Monitor and respond to emails and requests on behalf of leaders as appropriate.

Prepare, review, and distribute correspondence or communications for internal and external stakeholders.

Support general office administration tasks, such as ordering supplies, processing invoices, and maintaining office records.

Serve as a liaison between associates, committees, and executive leadership, ensuring timely and efficient communications and delivery of appropriate materials.

Monitor and respond to regulatory change management notifications; assign task to appropriate internal stakeholders for review and disposition; thus ensuring tasks are completed timely.

Assist with special projects or other duties as assigned.

Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

Assists with directing, coordinating, and evaluating designated units or certain personnel in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; providing pay change recommendations; disciplining employees; addressing complaints and resolving problems.

Directly responsible for directing, coordinating, and evaluating designated units or certain personnel in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; providing pay change recommendations; disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and / or abilities required in this position :

Proven ability to handle confidential information with discretion and professionalism.

Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Outlook; familiarity with Teams, SharePoint, or other collaboration tools is a plus.

Exceptional organizational, multitasking, and time-management skills.

Strong attention to detail and accuracy, especially when preparing materials and minutes.

Excellent written and verbal communication skills.

Demonstrated ability to work independently and collaboratively within a fast-paced environment.

Proactive problem-solving and adaptability to shifting priorities.

Previous experience supporting senior / executive associates preferred.

Professionalism, reliability, and a client-focused attitude.

Associates degree

2-5 years of experience or equivalent combination of education and experience

COMPUTER AND OFFICE EQUIPMENT SKILLS

• Microsoft Office suite

CERTIFICATES, LICENSES, REGISTRATIONS (Ex : CPA, Series 6 or 7 license, etc)

None required

About Us

First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at www.FirstHorizon.com (https : / / urldefense.com / v3 / __https : / www.firsthorizon.com / __;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6_kmPxl66_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) .

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