IT - Project Management 1 - Project Coordinator

Hybrid - 10% onsite 90% remote - 10% on site for adhoc meetings Position Overview We are looking for an organized and proactive Project Coordinator to support the Data Services management team and help ensure smooth execution of initiatives from conception to delivery, across various department projects.The Project Coordinator will be scheduling meetings, tracking deliverables, updating status reports and performing Project Management duties as a junior-level team member.This role involves coordinating schedules, maintaining project documentation, preparing status reports, and communicating with stakeholders to support the timely delivery of projects.Duties include gathering equipment, resources and information to implement upcoming projects, maintaining budgets and work schedules, organizing and participating in shareholder meetings and ensuring all deadlines for certain projects are met.The ideal candidate will be detail-oriented, skilled in multitasking, have a solid foundation in PMI principles and able to thrive in a fast-paced environment while collaborating effectively with team members and leadership.The Project Coordinator will report to the Deputy CIO of Data Services and work as a member of the Data Services team and assist with a defined set of projects.DURATION Approximately 1 year from time of onboarding. JOB REQUIREMENTS Qualified candidates should possess a bachelor’s degree in business administration, communications, or a related field, along with at least 1–3 years of experience in a project coordination or administrative support role.Familiarity with project management with the best practices and tools like Teams, Sensei IQ or Microsoft Project is essential.Participate in weekly scrum meeting with the Data Services Management team.An equivalent combination of related experience and education may be considered.Only the highest qualified will be posted to the eligible hire list.Good communication and interpersonal skills capable of maintaining strong relationshipsStrong organizational and multi-tasking skillsExcellent analytical and problem-solving abilitiesTeam-management and leadership skillsDocumentation management and ability to use project management toolsAttention to details even under pressureTime management skills with the ability to meet deadlines Daily responsibilities include : Participating in weekly scrum coordination meeting with the Data Services leadership teamParticipating in project design meetingsHanding information flow between customers and the Data Services leadership team.Regularly schedule and attend meetings between stakeholders, clients, employees and the Data Services team Manager.prepare the presentation items for the meetings and will share their meeting notes with the Data Services team Manager.Ensure follow up on all project activities with the necessary parties who are assigned these responsibilities.Proactive communication to avoid potential problems and technical challengesPlan and manage project goals, project schedules and new informationManage current projects and coordinate all team members (across departments) to keep workflow on trackManage project-related paperwork by ensuring all necessary materials are current, properly filed and storedMaintain effective project correspondence with stakeholders by preparing and reviewing project proposals, memos, meeting minutes and emailsCommunicate with clients to identify, define, and manage project requirements, scope and objectivesAdhere to budget by monitoring expenses PREFERRED QUALIFICATIONS Includes the job requirements listed above, plus : Preferred qualifications include experience supporting project managers in technical or operational settings, strong proficiency in Excel and PowerPoint, MS Project, Sensei IQ, and the ability to manage shifting priorities with professionalism and efficiency. A team-first mindset