AP Coordinator

Job Description

Job Description

We are looking for an Accounts Payable Coordinator to join our team in Tempe, Arizona. This is an ongoing Contract position offering the opportunity to contribute to essential financial operations. The ideal candidate will play a crucial role in processing invoices, maintaining records, and supporting various accounting functions.

Responsibilities :

• Process invoices by obtaining necessary approvals, verifying account coding, and ensuring mathematical accuracy.
• Confirm that invoices include the required lien releases and track preliminary lien notifications for relevant projects.
• Open incoming mail and scan invoices into the designated system for further processing.
• Collaborate with project managers to handle payments and change orders using appropriate tools and systems.
• Prepare and release weekly payments, including handling internal check requests and stop-payment or void requests.
• Update and maintain address book revisions and assist with signature card authority limits as needed.
• Log daily cash receipts, process deposits, and enter monthly journal entries.
• Generate and review accounts payable aging reports, lien workbench reports, and other necessary financial documents.
• Support the preparation and maintenance of budgets and financial reports in coordination with project managers.
• Perform additional duties and responsibilities as assigned to ensure smooth accounting operations.
• Proven experience in accounts payable or a related accounting role.
• Proficiency in data entry and familiarity with accounting systems.
• Strong knowledge of Microsoft Excel for managing financial data and reports.
• Ability to accurately process invoices and payments within established deadlines.
• Excellent attention to detail and organizational skills.
• Effective communication skills to interact with departments and external partners.
• Familiarity with lien releases and notifications is a plus.
• Capacity to work collaboratively in a team-oriented environment.