Job Description
Job Description
WHO WE ARE…
ASTOUND is a global experiential powerhouse with three core verticals : Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.
With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy —and for the business itself, driving both revenue and enterprise value.
JOB SUMMARY :
The HR Administrator is responsible for overseeing the day-to-day operations of the human resources department, with a primary focus on recruitment, employee events, benefits administration, and supporting all HR-related tasks. This role requires a detail-oriented and organized individual capable of managing multiple responsibilities while fostering a positive and efficient work environment.
KEY RESPONSIBILITES :
- Recruitment & Onboarding :
Assist with the recruitment process by posting job openings on various job boards and social media platforms.
Screen resumes and applications, conduct initial phone screenings, and schedule interviews.Coordinate with hiring managers to ensure efficient and timely recruitment processes.Prepare and extend job offers, ensuring compliance with company policies and procedures.Facilitate the onboarding process for new hires, including conducting orientation sessions, preparing employee documentation, and ensuring all HR systems are updated.Maintain a pipeline of candidates for current and future hiring needs.Employee Benefits Administration :Assist employees with benefits inquiries and enrollment, including health insurance, retirement plans, and other employee benefits programs.
Administer and track open enrollment periods for benefits and ensure employees are updated with changes to benefits plans.Maintain accurate records of employee benefits information, including eligibility, plan choices, and dependent details.Coordinate with third-party vendors to resolve benefits-related issues and ensure accurate processing.Event Management :Plan and coordinate employee events, including team-building activities, company celebrations, training sessions, and wellness programs.
Manage the logistics for HR events, ensuring everything is planned, organized, and executed successfully (venue, catering, materials, etc.).Assist with communication and promotion of events to employees, ensuring maximum participation.Track event budgets, manage expenditures, and ensure events are executed within budget constraints.HR Administration and Support :Maintain and update employee records in HRIS (Human Resource Information Systems).
Prepare HR-related reports (attendance, leave records, etc.) and assist with other administrative tasks.Coordinate with employees on leave management (sick leave, vacation, personal days, etc.) and ensure proper documentation.Handle confidential employee information with discretion and in accordance with company policies and applicable laws.Assist with payroll processing and ensure accurate documentation is provided for payroll purposes.Other Duties as Assigned :Provide general administrative support to the HR department, including managing calendars, scheduling meetings, and preparing HR documentation.
Assist with compliance-related tasks, ensuring company policies are up to date and employees are informed.Support the performance management process, including tracking employee evaluations and promotions.Conduct employee surveys or feedback sessions to assess workplace satisfaction and make recommendations for improvements.Assist with special HR projects as assigned, including policy revisions, training programs, and other HR initiatives.QUALIFICATIONS :
Education : Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).Experience : 1-3 years of experience in an HR administrative role, with a focus on recruitment, benefits, and event management.Skills :Strong understanding of HR functions, including recruitment, onboarding, benefits administration, and compliance.
Excellent organizational and multitasking skills with the ability to manage various HR processes simultaneously.Proficiency in HR software, MS Office Suite (Word, Excel, PowerPoint), and communication tools.Strong interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.Detail-oriented with strong written and verbal communication skills.Other Requirements :Ability to maintain confidentiality and handle sensitive information.
Strong problem-solving abilities and a proactive approach to tasks.Ability to work in a fast-paced, dynamic environment.THE VALUES YOU ALIGN WITH :
Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.
Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.BENEFITS AND COMPENSATION :
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
Excellent Medical InsuranceExcellent Dental InsuranceExcellent Vision InsurancePaid Time Off, Holiday Pay401K matching program after 90 days of employment100% Company Life and Long-Term Disability CoverageEmployee Referral ProgramDIVERSITY COMMITMENT :
We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.
