Executive Assistant to President / Chief Executive Officer

Executive Assistant to President / CEO

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Company Description

Founded in 1976, Exceptional Parents Unlimited (EPU) is a local leader in providing family-centered, coordinated, and comprehensive services for children and families facing extraordinary medical, developmental, and parenting challenges. EPU remains unwavering in its commitment to enhancing outcomes through a trauma-informed, integrated care approach. The organization is dedicated to supporting highly vulnerable children and their families from the first interaction.

Job Summary

The Executive Assistant to the President / CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President / CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President / CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU’s mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative.

Essential Functions

Executive Support & Representation

Serve as a liaison between the President / CEO and internal staff, board members, donors, and external stakeholders (agency partners, elected officials, etc.).

Represent the President / CEO in meetings, community events, and collaborative initiatives as needed.

Manage the President / CEO’s calendar, travel, and correspondence.

Draft communications, reports, and policy briefs on behalf of the President / CEO.

Support organization Directors as directed by the President / CEO.

Board & Governance Support

Coordinate the Board of Directors meetings, including preparing agendas, taking minutes, and following up.

Maintain board records, bylaws, and committee documentation.

Support board member onboarding, engagement, and communication.

Project Management & Strategic Initiatives

Assist in leading and coordinating cross-departmental projects aligned with strategic priorities.

Track progress on organizational goals and prepare performance reports.

Conduct research and prepare briefing materials.

Assist in grant writing activities.

Confidentiality & Discretion

Handle sensitive information with confidentiality.

Serve as a trusted advisor to the President / CEO.

Manage confidential personnel and financial documents.

Communication & Stakeholder Engagement

Draft and edit high-level correspondence and public statements.

Coordinate donor visits and stewardship activities, in collaboration with the Development & Communications Department.

Support the President / CEO’s public-facing communications.

Administrative & Operational Oversight

Coordinate logistics for retreats, staff meetings, and events as needed.

Maintain filing systems and records related to executive operations and corporate best practices.

Adhere to EPU standards, policies, and procedures.

Maintain, manage, and process records and information in a confidential manner that meets HIPAA and other applicable confidentiality regulations.

EPU facility hours are Monday–Friday, 8 : 00 AM – 5 : 00 PM, with some exceptions based on business needs. Position hours may vary, including evening hours as needed.

Flexibility in work hours and locations as needed.

Must perform other duties as assigned.

If you are interested in applying, please click the link below :

https : / / recruiting.paylocity.com / recruiting / jobs / Details / 3389522 / Exceptional-Parents-Unlimited-Inc / Executive-Assistant

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