CCAoA Hiring Director of Meetings and Events - 100% Remote Role

Job Description

This is a remote position.

Child Care Aware® of America (CCAoA) is the only national organization that supports every part of the child care system. In partnership with an on-the-ground network of Child Care Resource and Referral (CCR&R) organizations, we work in states and communities to advance high-quality, affordable child care—transforming a patchwork of resources into a system that works for everyone. Together, we make child care strong—and that makes everyone stronger. CCAoA is committed to recruiting and retaining a dynamic workforce to help build a child care system that serves all children and families. Join us in ensuring that every family has access to high-quality, affordable child care.

To learn more, visit our website.

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Summary of Position :  100% Remote Role

The Director of Meetings & Events reports to the SVP, Strategy & Advancement and plans and delivers high-impact convenings that advance CCAoA’s mission and brand. The Director owns the end-to-end execution of CCAoA’s two cornerstone annual events—Symposium (~400+) and Leadership Institute (~200+)—as well as two in-person Board meetings (~25) and periodic Hill briefings, funder salons, and staff gatherings. The role leads all aspects of event project management, budgets, contracts and vendor management, logistics, stakeholder experience, speaker recruitment and preparation, and post-event reporting. They will have a direct report and lead project management leveraging member volunteers and a cross-functional event planning team of staff from Strategic Communications, Development, Policy, Research, Programs, and the Senior Leadership Team.

Key Responsibilities

Planning & Project Management

• Lead site selection, secure venues, and coordinate with internal teams to ensure events meet programmatic goals.
• Partner with Strategic Communications, Development, and Program staff to translate event vision, goals and content plans into detailed production schedules, work plans, and run-of-show materials.
• Use project management tools (i.e. Asana) to assign tasks, track progress, and ensure collaborators, deliverables, and dependencies are identified, managed, and completed on schedule.
• Prepare agendas, briefings, and follow-up documentation for internal and external events.
• Maintain a master events calendar and oversee multiple projects simultaneously.

Finance & Operations

Engagement & Onsite Delivery

People & Vendor Management

Qualifications

This position description summarizes the main duties and responsibilities of the job.   It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This position description is not meant to be an all / inclusive statement of the duties and responsibilities of the position. This document should not be construed in any way to represent a contract of employment.   Child Care Aware® of America reserves the right to review and revise this document at any time.

This position requires completion of a satisfactory background check. Child Care Aware® of America is an Equal Opportunity Employer / Drug-Free Workplace.

Salary Information :  The salary range reflected in this job posting is the hiring range for this position within the Washington DC Metropolitan area. Please note that a geographic differential will be applied to the salary for candidates hired from regions with a lower cost of living. This adjustment ensures competitive and equitable compensation based on location