Receptionist (Office Assistant)

Were seeking a proactive and detail-oriented receptionist to help drive the success of our NYC corporate office. The Receptionist is the first point of contact for visitors and callers responsible for creating a welcoming environment and providing administrative support to ensure efficient office this role youll be the central force behind a welcoming workplace ensuring day-to-day operations run smoothly.

RESPONSIBILITIES

Manage the day-to-day operations of our 2 floor NYC office to ensure a clean comfortable and inviting workspace.

Act as the first point of contact to observe and troubleshoot facilities-related issues

Track and manage office-related budgets orders and inventory

Greet and assist visitors in a professional and friendly manner.

Answer screen and route incoming phone calls promptly and courteously.

Maintain a clean and organized front desk and reception area.

Manage incoming and outgoing mail packages and deliveries.

Schedule and confirm appointments meetings and conference room bookings.

Maintain visitor logs and issue security badges as required.

Manage conference room bookings and general office scheduling

Assist with administrative tasks such as filing data entry and document preparation.

Assist with office engagement activities such as lunches and special events

Monitor and order office supplies to ensure adequate inventory.

Coordinate with internal departments to support daily operations.

Relocation support including sourcing and reserving housing (temporary and long term) for employees who relocate

Book travel for larger meetings and events

Maintain conference rooms and shared spaces such as supply closet and kitchens.

Uphold confidentiality and comply with company policies and procedures.

Assist with special projects and administrative tasks as neede

Qualifications : QUALIFICATIONS

Detail-oriented organized and demonstrated ability to manage multiple priorities

Proficiency in Microsoft Office strong knowledge of Excel

Proactive with a strong sense of urgency

Experience in office management employee experience operations or related roles

A genuine passion for creating great workplace experiences

Strong communication and interpersonal skills

Available to work onsite from our NYC office

Previous experience working with SAP Concur or other travel system

Experience with corporate relocation preferred

0-3 years experience in an office support role

Must be able to lift 25 pounds

Must be able to lift and bend to restock pantries and supply room.

Must be able to be on your feet throughout the day walking around two floors to ensure the space is clean and tidy and comfortable.

Bilingual in English and Spanish preferred

The houely compensation for this role ia $20-$24 per hour

Additional Information :

Benefits and Perks

• Medical Dental Vision Insurance
• Paid Time Off
• Paid Parental Leave
• 401K with match or RRSP
• Bonus program
• Free family meal daily
• Discounts at Eataly
• Classes on products and Italian cuisine
• Referral bonus program
• and more!

Eataly is an equal employment opportunity employer. It is the Companys policy to not unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation religion national origin age disability or any other characteristic made unlawful to consider by applicable federal state or local laws. Eataly also prohibits harassment of applicants and employees based on any of these protected categories. It is also Eatalys policy to comply with all applicable federal state and local laws regarding consideration of unemployment status salary history credit / bankruptcy history and criminal background / conviction history in making hiring decisions.  If contacted for an employment opportunity please advise Human Resources if you require accommodation.

Remote Work : No

Employment Type : Full-time

Key Skills

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Department / Functional Area : Human Resources (HR)

Experience : years

Vacancy : 1