Office Manager

Office Manager

We are industry leaders in custom cabinetry and home organization. With a focus on quality, craftsmanship, and customer service, our operations require dependable internal processes to keep projects running on time and on budget. We are seeking an Office Manager to handle core financial operations and help support our office's overall workflow.

Position Overview

This position is responsible for managing the full cycle accounts payable (AP) and accounts receivable (AR), maintaining QuickBooks, assisting with vendor management, and supporting payroll and purchasing functions. The ideal candidate is detail-oriented, highly organized, and experienced in construction or manufacturing environments.

Key Responsibilities

Accounting & QuickBooks (70%)

Manage all AP / AR functions : enter bills, issue payments, apply payments, and track outstanding balances

Prepare and send customer invoices and follow up on receivables

Perform reconciliations (bank accounts, credit cards, vendor statements)

Maintain accuracy in QuickBooks (classes, job costing, chart of accounts)

Monitor and manage purchase orders and receipts

Prepare weekly payroll data prep (hours, timesheets)

Support monthly close and basic financial reporting

Administrative & HR Support (30%)

Assist with new hire paperwork and onboarding setup

Maintain employee files and time-off tracking

Liaise with benefit providers for enrollments and questions

Help with general office operations (filing, recordkeeping, licenses, etc.)

Qualifications

4+ years in AP / AR or general bookkeeping

Strong experience with QuickBooks

Understanding of job costing or class-based accounting (preferred)

Proficient in Excel and digital filing systems

Comfortable communicating with vendors, customers, and team leads

Experience in construction, cabinetry, or manufacturing is a plus

Preferred Attributes

Self-starter with strong follow-through

Deadline-oriented and highly organized

Able to work with limited supervision in a fast-paced environment

Professional, discreet, and approachable

Compensation

Depending on experience and qualifications

Paid time off, holidays, and health benefits after 90 days

Growth opportunities within a stable, growing company