Administrative Coordinator

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Department of Pediatrics is seeking an Administrative Coordinator to join our team in a full-time position to work within the division of Child and Adolescent Health.

Reporting directly to the Division Administrator and Division Chief of Child and Adolescent Health in the Department of Pediatrics, the Administrative Coordinator will oversee day-to-day operations, assist with clinician credentialing and scheduling, and provide general administrative support to faculty and staff.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits

Responsibilities

• Prepare and submit monthly division moonlighting payments.
• Procure supplies and materials for the division, including lab-related orders, using a university procurement card.
• Reconcile monthly procurement card expenses.
• Maintain and update the after-hours call schedule for four ACN clinical sites.
• Support faculty with Concur expense submissions and serve as the division's initial reviewer for all Concur transactions.
• Coordinate with procurement to initiate purchase orders and manage invoice processing.
• Maintain credentialing documentation for division physicians, including licensure, DEA, reappointments, and OPPEs.
• Manage credentialing records for external voluntary physicians, including peer reviews and reappointments.
• Track and record physician vacation requests.
• Provide general administrative support, including mail distribution, equipment maintenance, and submitting facilities and IT service requests.
• Performs related duties & responsibilities as assigned / requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required; plus three years of related experience.

Other Requirements

• Candidate must Successfully undergo a background check prior to receiving a final offer of employment. All background checks for administrative positions will be initiated centrally by the Columbia University Human Resources Background Check (BGC) Team. In compliance with New York City's Fair Chance Act (Background checks are completed in two stages) : The Pre-Offer : Verifies Education and Employment history Once employment and education credentials have been verified in a Pre-Offer Background Check, the University may extend an offer of employment. If the candidate accepts, the University then conducts a Post-Offer Criminal Background Check. The post-offer : includes criminal and sexual offender background checks.
• HIPAA Privacy and Security Essentials Training.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.