Computer Science and Engineering Hub Office Manager

About the Position

Please Note : Review of applications will begin on August 25, 2025.

This position provides administrative coordination and support for the Computer Science and Engineering Hub. Key responsibilities include preparing travel claims; hiring student assistants and graders; monitoring and approving student hours in PeopleSoft; managing purchasing activities; assisting with class scheduling; assigning computer and engineering labs; administering department scholarships; and coordinating special events. The position also serves as a liaison between the Hub and other university departments, as well as off-campus partners, ensuring historical and operational continuity within the Hub.

Responsibilities

Provides administrative support for Computer Science and Engineering Hub programs and faculty

• Anticipates problems, institutes measures to prevent occurrence and resolves problems as they arise.
• Uses Federal / State / University / College / Department procedures and regulations to assure departmental conformity.
• Sets priorities for student workers.
• Provides information to campus and community agencies upon request.
• Serves as an on-campus liaison for the Hub for students and staff, as requested.
• Independently hires, orients, trains and directs student assistants and produces SEAFs.
• Determines work eligibility for student graders and coordinates assignments.
• Provides first-level orientation to new faculty and staff (related to Hub and University administrative operations) and other faculty support.
• Enters data into Student Administration System for the course schedule (including course restrictions, class size, room assignment, faculty assignment), adding and canceling of classes, assists SSPs with registration, answering student questions, and add / drop; manages waitlists; provides student permission numbers (as needed).
• Assists with applications to graduate programs.
• Manages student enrollment to ensure compliance with accreditation requirements (School of Engineering programs) with respect to prerequisites and course equivalencies.
• Maintains syllabi for all courses taught in the department.
• Conducts physical searches to identify equipment and maintain equipment inventory records.
• Holds and maintains University issued Procurement card; handles department office supply orders and express PO’s. Completes monthly ProCard report per guidelines.
• Assists with travel reimbursement.

Supports Special Projects and Events

Minimum Qualifications

Required Qualifications

Preferred Skills and Knowledge

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to : criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and / or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.