Home Renovation AdminVesta Home • Palm Beach Gardens, FL, US
Home Renovation Admin
Vesta Home • Palm Beach Gardens, FL, US
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job_description.job_card.job_descriptionLead on-site installation efforts, coordinating vendors, logistics, and design teams to deliver flawless results that align with the company’s creative vision. Perform in-field tasks including site inspections, quality control, and accurate measurement recording. Resolve on-site issues swiftly while maintaining professionalism and client confidence. Maintain oversight of warehouse inventory, ensuring all items are properly cataloged and ready for installation. This role requires hands-on, in-field manual labor work, including job-site clean-up, hanging artwork, accurate field measurements, and lifting items of 50 lbs or less. On-site issue resolution with the Design Team, Director of Operations and Senior Project Manager. Act as a polished, client-facing representative of the company, ensuring every interaction reflects our brand’s service standards. Research and prepare briefing materials for client meetings; manage follow-up actions to advance opportunities. Serve as a primary point of contact during installations, ensuring clients feel informed, supported, and delighted throughout the process. Minimum 5 years of experience in both on-site and off-site home renovation supervision and coordination. Demonstrated success directly supporting executives at a high level, with strong organizational and administrative skills Hands-on experience leading or overseeing high-profile design installations — coordinating vendors, logistics, and client-facing delivery Strong, established network within the luxury design industry preferred, with credibility and exposure to high-touch client service environments Solid written and verbal communication skills with a polished professional presence Comfortable balancing in-office-based project administration with in-field installation oversight, including handyman and physical tasks (lifting up to 50 lbs) Competitive salary commensurate with experience Comprehensive benefits package, including health insurance and paid time off. Opportunities for professional growth and development. A supportive and collaborative work environment. The chance to work on exciting, high-impact projects.
Position Overview
The Krista + Home interior design firm in Palm Beach Gardens is seeking a highly organized and experienced Home Renovation Admin with a unique blend of skills relating to the off-site coordination and on-site supervision of home renovation projects. This position requires experience coordinating the work of contractors, subcontractors, and designers. This role requires a seasoned professional who can deliver executive-level administrative work (project management, scheduling, resourcing), on-site supervision, on-site implementation (basic home renovation handyman skills), and thoughtful engagement with homeowner / clients.
Key Responsibilities
Administrative Support (In-Office Project Coordination)
- Proactively coordinate and prioritize work done by on-site renovation professionals (carpenters, electricians, flooring, window treatments, fixtures), designers, and other professionals.
- Coordinate calendars, installations, and site visits across multiple active projects.
- Prepare high-level correspondence, proposals, and presentations for clients, designers and partners.
- Anticipate leadership needs, providing timely information, materials, and logistical support.
- Assist with expense reporting.
- Be the communication link between design teams, vendors, contractors, and clients.
- Use your knowledge of construction and trades to keep site activity aligned with project goals.
- Keep internal software updated with accurate client and project information.
- Stay calm and solutions-oriented in a fast-paced, detail-driven environment.
Renovation & Installation (Oversight and Implementation)
Client Service & Relationship Management
Requirements
Benefits
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