Executive - Front Office

Executive - Front Office

Job Title : Front Office Executive

Department : Front Office / Administration

Reporting To : Admin Manager / Facility Manager / HR

Job Purpose : To act as the first point of contact for visitors and employees, manage reception operations, communication, and provide administrative support while ensuring a professional office environment.

Key Responsibilities :

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage visitor registration, logbooks, passes, and coordinate with security.
• Answer, screen, and forward incoming phone calls and emails.
• Coordinate meeting room bookings and ensure readiness with required amenities.
• Maintain front office area cleanliness and professional presentation.
• Handle courier, mail distribution, and other communication duties.
• Assist in travel, cab, and accommodation arrangements when required.
• Maintain visitor records and prepare daily / weekly MIS reports.
• Ensure compliance with safety and security protocols at reception.
• Support office events, HR onboarding, and employee engagement activities.

Required Skills :

Qualifications & Experience :

Graduate in any discipline. 14 years of relevant experience in front office / reception. Exposure to corporate office, hospitality, or facility management environment preferred.