Administrative Assistant

Job Description

Job Description

About the Role

We are hiring a Senior Administrative Assistant in Ontario, CA to support leadership with high-impact coordination, polished communication, and airtight organization. You will own calendars, meetings, documents, and follow through that keeps projects moving and teams aligned.

What You Will Do

• Manage complex calendars, schedule meetings, and coordinate travel and logistics
• Prepare agendas, take minutes, track action items, and drive follow up to completion
• Draft and edit emails, presentations, and reports with clear, concise language
• Maintain files, records, and shared drives with consistent naming and version control
• Field calls, route inquiries, and deliver professional front-line support
• Process invoices, POs, and expenses; reconcile statements as needed
• Coordinate events, visitor schedules, room bookings, and AV needs
• Partner with HR and Operations on onboarding, access, and office supplies
• Protect confidential information and exercise sound judgment at all times

What You Bring

Nice to Have

What Success Looks Like

Benefits and Perks

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.