Office Specialist 1

Department Summary

Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers and preschool children in Lane County with developmental delays and disabilities.

Early Childhood CARES services include parent consultation, parent toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy and occupational therapy.

Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI / ECSE services across the state.

Position Summary

The Office Specialist 1 (OS1) position provides administrative support to the Early Childhood CARES program. This position maintains the client record system for the department. Duties include data entry, filing, copying, faxing, scanning and archiving educational records. Position works with both paper documents and electronic files.

This position is also responsible for client intake duties that include communication with families, physicians, and other agencies, verification of referral information and sending out appropriate letters and forms. Position responds to requests for information, follows HIPAA / FERPA policies and confidentially protocols to safeguard data.

The OS1 performs a wide range of general office support tasks including assembling packets, maintaining forms, monitoring faxes and providing backup as needed for other office support positions. This position handles a variety of tasks that require initiative, independent judgement, organization and the ability to prioritize assignments to meet deadlines.

Must be able to bend and reach high and low shelves to access files and other program materials. Must be able to lift up to 25 pounds.

The Early Childhood CARES Coordinator of Finance & Operations supervises the position.

Minimum Requirements

• One year of records management experience.

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