Academic Operations Coordinator

Academic Operations Coordinator

Academic Operations Coordinator

Department : College Operations

Location : Rochester General College Of Health Careers

Hours Per Week : 40

Schedule : Monday - Friday, 8am - 4 : 30pm

Summary : The role provides critical administrative, operational, and logistical support for the College's academic programs, faculty, and students. The position supports academic scheduling, faculty communications, policy implementation, and academic documentation processes. This position also ensures that academic operations run efficiently and consistently, fostering a high-quality experience for faculty and students while supporting the College's academic excellence and institutional priorities.

Academic And Faculty Support

• Coordinate academic scheduling, room assignments, and classroom logistics with the Registrar and Program Directors.
• Assist with onboarding, scheduling, and communications for full-time and adjunct faculty.
• Provide administrative support for faculty and academic committee meetings, including agenda preparation, accurate minute-taking, and action item tracking.
• Manage textbook adoption and ordering processes; maintain inventory and distribution of course materials.
• Manage ATI orders and student counts by cohort, ensuring alignment with course sequencing, accurate billing, and timely access to ATI learning resources.
• Maintain faculty credential files and supporting documentation by institutional and programmatic accreditation standards (e.g., CVs, transcripts, licensure, and evaluation records).

Student And Program Operations

Data, Reporting, And Compliance

Administrative And Clerical Support

Facilities & Technology Support

Regulatory & Accreditation Support

Emergency Preparedness & Safety Support

Purchasing & Vendor Coordination

Required Qualifications :

Preferred Qualifications :

Education :

Licenses / Certifications :

Physical Requirements : S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and / or employee's physician or delegate will be considered for accommodations.

Pay Range : $60,500.00 - $70,000.00

City : Rochester

Postal Code : 14622

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.