Facility Coordinator

Job Title : Facility Coordinator

Salary : $26 - $32 / Hourly

Schedule : 11 : 00 am - 8 : 00 pm

Position Type : Full-time

The Purpose of Your Role

The FC is responsible for managing the operational functions of the Facility / Clinic and ensuring standards are met for the environment of care. These duties include but are not limited to greeting clients touring and scheduling prospective clients checking in clients overseeing staffing shifts and effective resource utilization managing the training of front office staff and BHTs as needed answering phones handling company inquiries collecting co-payments filing organizing documents maintaining adequate inventory managing vendors / contracts and other clerical or maintenance duties. They provide support to management and employees by assisting in daily office needs and the performance of the companys general administrative / clinical activities. The FC will have regular meetings with the leadership of the clinic to ensure Quarterly and Annual KPIs are met.

The Company Youll Join

OCD Anxiety Centers has a true passion for bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families who have been suffering from unrelenting anxiety disturbing and terrifying thoughts uncontrollable worry exhausting behaviors and rituals and avoidance that keeps them from living their lives. We are an evidence-based practice which means we do what works we stay up to date with scientific research and we regularly attend international training to keep us at our very best.

Our Investment in You

A competitive base salary starting at $26 / hour

401k match

Core benefits : medical / dental / vision with the company contribution to medical benefits for employee

Company-paid employee life insurance

Voluntary benefits

Paid time off includes 15 days (120 hours) of Paid Time Off 5 days (40 hours) of Sick Time and 9 days (72 hours) Company holiday pay

Paid specialized ongoing training strengthening your skills experiences and connections that will help advance your career

Key Performance Indicators (KPIs)

QA Facility audits 90%

ALOS of 52 days per client

Achieve a 4.5 on client satisfaction surveys

Successfully pass JCAHO and other state licensing surveys

Stay within the Payroll budget assigned for your team and facilities budget

Required time on treatment floor : 2-5 hours per day

Please note : When you achieve any of the above key indicators your supervisor will counsel you to set a new goal.

Competencies :

Demonstrate all EMR program knowledge and skills pertaining to the front desk staff and Behavioral Health Technician positions levels 1-3.

Demonstrate all EMR knowledge pertaining to the Facility Coordinator position including creating a schedule or profile on the EMR for staff creating encounters in the EMR system Running an Audit on specific client details etc

Demonstrate understanding of the scheduling process for new clients and how to pair new clients with therapists at your facility in a timely manner

Demonstrate an understanding of systematic issues that could impact the flow of treatment on the floor

Demonstrate understanding of crisis protocol and the role of the incident commander

Demonstrate understanding of the client policies outlined in the new client paperwork

Demonstrate ability to successfully screen and process client No / Shows in a timely manner

Demonstrate understanding of DHHS (or other state requirements) and JCAHO requirements to maintain accreditation and ensure the Facilitys environment of care is upholding these standards

Demonstrate understanding of facility maintenance needs and effectively managing the budget and standards set by OAC.

Demonstrate the ability to follow through with disciplinary actions and development for employees.

Demonstrate ability to train front office staff and BHTs admin duties such as the EMR system.

Demonstrate ability to train coach and mentor BHTs and Front desk staff for ongoing growth and development by consistent performance reviews mentoring coaching and staff appreciation.

Demonstrate how to properly exit an employee by following the proper procedures and notifying the correct departments

Demonstrate ability to stay organized and maintain an adequate inventory for all office supplies vendor contracts and maintenance repairs

Demonstrate ability to connect and build rapport with clients to effectively resolve customer service concerns in a timely manner and encourage them to continue with treatment

Demonstrate ability to communicate effectively with each department in the clinic and notify the correct department for any potential breach of policy or customer service concerns

Demonstrate ability to perform accounting and billing requirements such as collecting mail payment requests charge adjustments petty cash and reimbursement documentation

Responsibilities :

Manages the workflow time cards time off requests training development performance and disciplinary actions of front office staff and Behavioral Health Technicians (as needed)

Assists BHTs Supervisor with onboarding new hiring and coordination of training BHTs

Manages BHT scheduling and ensures all staff maintain weekly FTE average of .75 or higher until BHT supervisor is hired then supports BHT supervisor

Manages the bed management system and works directly with the Program Director and Admissions Manager to ensure a smooth transition for admitting clients.

Manages new client scheduling with clinicians and the bed management system.

Assists with consistent auditing and training on the floor to ensure clinical quality is upheld

Assist the clinical floor with facilitating client groups in an event of low staff-to-client ratios

Monitors productivity and provides constructive feedback and coaching in verbal and written form

Completes all Train the Trainer coaching and responsibilities

Implements leadership-directed changes with positivity and thoughtfulness

Assumes incident commander role as needed

Maintains a reconcilable company credit card per company protocols

Facilitates a welcoming culture with clients staff vendors and community by phone and in person

Facilitates and assists with building maintenance and maintaining an environment of care in compliance with JCAHO and State requirements

Takes an active role in supporting and modeling OCD Anxiety Centers business processes that are both current and in development while supporting and cultivating a positive culture on their team

Assists with new employee hiring and onboarding

Manages the front office operations and building security

Manages facility supplies inventory cleaning safety maintenance and overall presentation of the facility

Manages and coordinates with contractors and vendors

Assists in clinical tours as needed

Manages customer service complaints and grievances

Learns and practices de-escalation techniques (may occasionally be exposed to high-stress environments

The Skills and Expertise You Have :

Bachelors degree or 3-5 years of experience in a related field

2 years of management experience in a medical practice management role

Professional presentation team orientated flexibility with management style

Proficient knowledge of computers including Microsoft Word Excel and other computer software

Accurate and efficient electronic data entry

Must be punctual and maintain excellent attendance

Organized detail-oriented takes initiative and completes job responsibilities independently

Ability to multitask problem-solve and have strong written and verbal communication skills

Upholds the OCD Anxiety Centers values

Thrives in a changing work environment including inside outside and loud noise level

Preferred Qualifications :

Billing and insurance experience

Disclaimer

OCD Anxiety Centers has not designed this job description to contain a comprehensive list of activities duties or responsibilities required of the employee. Furthermore OAC reserves the right to change or assign new duties responsibilities and activities at any time with or without notice.

Equal Employment Opportunity Commission (EEOC) statement

OCD Anxiety Centers is committed to providing equal opportunity for all employees and applicants without regard to race color religion sex national origin age marital status sexual orientation genetics disability political affiliation personal appearance family responsibilities or any other legally protected class under federal state or local law. This applies to all aspects of employment including recruitment hiring job assignments promotions working conditions scheduling benefits wage and salary administration disciplinary action termination social educational and recreational programs.

Required Experience :

IC

Key Skills

Management,Mac Os,Clinical Data Management,Leadership,AC Maintenance,Financial Reporting

Employment Type : Hourly

Experience : years

Vacancy : 1

Hourly Salary Salary : 26 - 32