Assistant Property Manager (Commercial Real Estate)

Assistant Property Manager

The mission of the Assistant Property Manager is to streamline administrative tasks, maintain detailed documentation, and provide essential support to the property management team. The ideal candidate will use strong organizational skills and attention to detail to enhance operational efficiency.

Key Responsibilities :

Administrative & Operational Support :

• Draft leases, license agreements, and related documents from templates.
• Calculate rent rates using Excel models.
• Verify and secure all required lease documentation.
• Process and coordinate tenant move-ins and move-outs, including administrative management of Smartsheet processes.
• Reviewing monthly property management reports and providing feedback to management.
• Organize, save, and properly label files in Dropbox.
• Update and manage contacts in HubSpot.
• Data entry and accurate digital filing.
• Assist accounting with filing, accounts receivable, and submitting essential documents (leases, renewals, move-outs, invoices, etc.).

Tenant & Marketing Coordination :

Reporting & Project Management :

Insurance Management :

Vendor Coordination :

Calendar & Scheduling :

Who You Are :

Highly organized with excellent time-management skills.

Strong communicator, both written and verbal.

Detail-oriented and comfortable managing multiple tasks.

Proactive in identifying solutions and improving processes.

Comfortable working independently in a remote environment.