Accounts Payable Clerk

We are partnering with a thriving, established company in the HVAC and Electrical tradesindustry to find a highly meticulous and experienced Accounts Payable Specialist. This is a critical role for our financial operations, requiring deep proficiency with QuickBooks (Enterprise) in a high-volume, project-based environment.

If you have a solid background in high-volume AP, are a power user of QuickBooks, and understand the complexities of the construction or trades business, we encourage you to apply.

Duties and Responsibilities :

• QuickBooks-Specific Processing : Utilize QuickBooks daily to accurately and efficiently enter, classify, and track all AP transactions, including job-costed invoices, ensuring proper coding to projects and General Ledger accounts.
• Invoice Processing & Verification : Verify, process, and accurately record invoices, ensuring all documentation matches corresponding purchase orders and receipts to prevent unauthorized or duplicate payments.
• Timely Payment Processing : Schedule and execute timely payments to vendors using various methods (checks, ACH, wire transfers) directly through QuickBooks and other platforms, upholding financial commitments and maintaining strong vendor credibility.
• Vendor Management : Maintain accurate and up-to-date vendor profiles within QuickBooks, manage contact information, and efficiently resolve payment-related disputes and discrepancies.
• Reconciliation & Month-End : Perform regular reconciliation of accounts payable ledgers within QuickBooks to ensure accurate postings and balances with vendor statements, maintaining error-free financial records for timely month-end close.
• Payment Approval & Monitoring : Obtain necessary payment approval for all bills and proactively monitor payment schedules to prevent delays and penalties. Ensure management is informed of upcoming payment deadlines.
• Compliance & Audit Support : Ensure all AP reports and processes adhere to internal controls, tax laws, and legal requirements. Assist actively with the annual financial statement audit by providing requested payment and invoice support and QuickBooks reports.
• Reporting : Generate detailed AP reports, liability schedules, and job-costing reports directly from QuickBooks and Excel to assist management with financial insights, budgeting, and strategic planning.

Experience and Qualifications :

Compensation / Pay Rate (Up to) : $22.00 - $24.00