Office Specialist 1

Department : Early Childhood CARES

Classification : Office Specialist 1

Appointment Type and Duration : Regular Ongoing

Salary : $18.06 - $22.84 per hour

FTE : 1.0

Review of Applications Begins

November 13 2025; position open until filled

Special Instructions to Applicants

To ensure consideration please upload the following with your online application :

• A current resume
• A cover letter describing how your knowledge skill and experience align with this position

Department Summary

Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants toddlers and preschool children in Lane County with developmental delays and disabilities.

Early Childhood CARES services include parent consultation parent toddler groups specialized preschools community preschool consultation speech and language therapy physical therapy and occupational therapy.

Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI / ECSE services across the state.

Position Summary

The Office Specialist 1 (OS1) position provides administrative support to the Early Childhood CARES program. This position maintains the client record system for the department. Duties include data entry filing copying faxing scanning and archiving educational records. Position works with both paper documents and electronic files.

This position is also responsible for client intake duties that include communication with families physicians and other agencies verification of referral information and sending out appropriate letters and forms. Position responds to requests for information follows HIPAA / FERPA policies and confidentially protocols to safeguard data.

The OS1 performs a wide range of general office support tasks including assembling packets maintaining forms monitoring faxes and providing backup as needed for other office support positions. This position handles a variety of tasks that require initiative independent judgement organization and the ability to prioritize assignments to meet deadlines.

Must be able to bend and reach high and low shelves to access files and other program materials. Must be able to lift up to 25 pounds.

The Early Childhood CARES Coordinator of Finance & Operations supervises the position.

Minimum Requirements

One year of records management experience.

AND

OR

An equivalent combination of training and experience.

Professional Competencies

Ability to communicate effectively.

Strong organizational and time management skills.

High degree of accuracy and attention to detail.

Ability to prioritize tasks by importance and deadline.

Ability to work independently with minimal guidance and as part of a team.

Preferred Qualifications

Proficiency in Microsoft Office and database computer applications.

Electronic record keeping experience.

HIPAA / FERPA privacy compliance experience.

Database management experience.

Records archiving / retention experience.

FLSA Exempt : No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and / or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here .

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Required Experience :

IC

Key Skills

Sales Experience,Crane,Customer Service,Communication skills,Heavy Equipment Operation,Microsoft Word,Case Management,OSHA,Team Management,Catheterization,Microsoft Outlook Calendar,EHS

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 18 - 22