Billing Specialist - Accounts Receivable Specialist

Job Details

Job Location

Global Support Center - Englewood, CO

Salary Range

$26.00 - $28.00 Hourly

Billing Specialist

Job Title : Billing Specialist / Accounts Receivable Specialist

Department : Vertical Transportation

Job Summary :

Lerch Bates is looking for a Billing Specialist to join our team! The Billing Specialist will be responsible for the billing and collection of accounts. They will demonstrate a vast knowledge of and proficiency in using the current Accounting / Billing software. This is performed under the direction of the Business Manager. This position serves in support of projects and performs office tasks that facilitate Regional Managers, Senior Consultants / Consultants, Field Technicians, and Servicing Clients. If you have previous experience with billing and exceptional customer service skills , apply to be an employee owner today!

Company Insight :

Lerch Bates is the global multidisciplinary technical consultancy, saving time and money for those designing, modernizing, investigating, or managingbuildings. From risk to ROI, schedule to sustainability, Lerch Bates' suite of services helps you plan the future of your building at every phase of the buildinglifecycle. As your partner in finding the best technical outcomes for your project, we ensure functionality, safety, and value work together.

We simplify the path to the best technical expertise for the built environment anywhere in the world. Lerch Bates offers integrated specialties, including vertical transportation, logistics, enclosures & structures, forensics, and multidisciplinary building lifecycle services that optimize performance from design, construction, and management to forensic investigation, repair, and modernization.

What You'll Do :

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Prepare and send project invoices per the client's detailed billing term requirements, including acting as liaison with the client to verify billing terms, additional project items, etc., working with Consultants to ensure timely monthly project billings, maintaining well-organized and complete project billing files, and maintaining accuracy of billing to be reviewed on a quarterly basis.
• Set up and prepare invoices using a variety of methods, including but not limited to phase billing, time and expense rates, subcontractors, multidiscipline, foreign currencies, and taxes.
• Weekly analysis review and collection on past due accounts. This includes sending follow-up emails and making phone calls, documenting all collection efforts within the project management system, Deltek, and escalating collection efforts to management as needed. Minimum goals must be met for collections of assigned areas; reviewed on a quarterly basis.
• Complete necessary project reporting in a timely manner to RM and / or BM, as requested. Including, but not limited to, Projected Revenue, WIP, Expenses, Accounts Receivable, etc.
• Assist Consultants with electronic expense reports , as needed.
• Process labor and expense corrections as needed.
• Ensure the accuracy and proper adjustment for discounts, refunds, or payments received.
• Provide backup documentation supporting audit requests for clients, the Lerch Bates accounting department, and auditors.
• Aid Regional Managers, Consultants, Clients, and Vendors in making / receiving calls, message relay, and coordination between project managers / consultants and clients in A / R actions while all being performed in a courteous and professional manner to meet client needs.
• Process accounts payable (send to HQ with Regional Manager approval) for the office.
• Maintain accurate electronic records of invoices and collection efforts.
• Adhere to all company policies, procedures, and business ethics codes and ensure that they are communicated and implemented within the team.
• Order office supplies when necessary
• Perform routine office filing in compliance with retention policies.
• Maintain U.S. Mail and express courier services for the office.

What You'll Bring :

Why work with Lerch Bates?

An entire internal department dedicated to your learning and career development!

Employee resource groups

Be more than just an employee...

Lerch Bates is 100% employee-owned ! Our employee-owners bring a distinct "we own what we do" brand of technical consulting to every project and partnership. When youwork with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you ? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and / or retirement account!

CORE Values : Ownership . Community . Integrity . Respect . Optimism

Working Environment :

This role involves both physical and mental demands and may be performed in various settings, including offices, construction sites, and confined spaces like elevator pits. Tasks often require frequent movement in multiple directions. Lerch Bates will provide reasonable accommodations upon request through Human Resources.

Physical Demands :

This role requires regular sitting, talking, and hearing in meetings and by phone. Employees must navigate tight spaces, climb ladders, move around construction sites, take measurements, and travel by car, air, or rail. Duties may involve working at heights and in confined spaces, using hands for tasks like typing and operating elevator components, and applying up to 30 lbs. of force. Close visual attention is also required.

Mental Demands :

This position requires strong written and verbal communication, problem-solving, and analytical skills. Employees must interpret complex information, apply mathematical and logical reasoning, quickly learn new skills, and manage detailed, multitask workloads under shifting deadlines. Regular interaction with executives, colleagues, clients, and external stakeholders is also expected.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.