Accounts Payable Coordinator II

For over 20 years, Smartsheet has helped people and teams achieve-well, anything. From seamless work management to smart, scalable solutions, we've always worked with flow. We're building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, we're creating space- space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, that's magic at work, and it's what we show up for everyday.

Accounts Payable Specialist

Summary :

Smartsheet is looking for an Accounts Payable Specialist to join our growing Accounts Payable team in Costa Rica. In this role, you will provide accounts payable support for Smartsheet, an increasingly complex, high-growth SaaS company with expanding international operations.

In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes.

This position is located in Costa Rica and reports to the Accounts Payable Supervisor.

Responsibilities :

• Ensure receipt of all vendor invoices and route for required approvals
• Collect W-9 and remittance information for new vendors
• Code invoices to the proper general ledger account and department
• Ensure proper three-way match for IT and hard goods purchases
• Ensure proper two or three-way match for services purchases
• Enter vendor invoices and upload copies of the invoice with supporting approvals into NetSuite accounting software
• Promptly answer all vendor inquiries
• Assist with all month end closing accruals process and communications with accounting department
• Assist with all month end closing activities including estimates
• Process employee expense reports in Coupa and ensure compliance with the company's Travel & Expense policy
• Respond to employee inquiries regarding status of expense reimbursement(s)
• Other ad hoc projects as requested

Requirements :

Current Perks & Benefits :

Get to Know Us :

At Smartsheet, your ideas are heard, your potential is supported, and your contributions have real impact. You'll have the freedom to explore, push boundaries, and grow beyond your role. We welcome diverse perspectives and nontraditional paths-because we know that impact comes from individuals who care deeply and challenge thoughtfully. When you're doing work that stretches you, excites you, and connects you to something bigger, that's magic at work. Let's build what's next, together.

Equal Opportunity Employer :

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

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