Project Coordinator

Job Description

Job Description

Job Purpose :

The job of a Project Coordinator provides vital support to the Project Management team with day to day activities and tasks, such as tracking projects, investigating, and reporting project information and resolving problems

Key Responsibilities

• Assist Project Managers in all phases of signage projects, from initiation to completion
• Maintain and organize project files, documentation, and databases.
• Prepare meeting agendas, take minutes, and follow up on action items
• Assist in generating project status reports and other relevant documentation
• Track install progress through PlanGrid and report to project manager
• Assist with data entry and analysis related to project performance
• Submit drawings to design board
• Request and review site surveys, forward to Design Department
• Send engineering requests
• Review drawings and calculations to make sure the correct building codes were used
• Coordinate and follow through with permit requests including resubmittals, correction letters, QAA Special Instructions, confirm permits get the corresponding inspections completed in accordance with install schedule and that permits get finalized
• Prepare, process, submit and follow up signature requests to our Compliance Team
• Create and help coordinate shipping requests (Production to customer / UPS) including getting delivery confirmation
• Assist project manager in the upkeep of accurate data in Acumatica
• Request vendor and customer information
• Track and communicate project updates to the Project Manager
• Create, transmit, and track responses on all RFI’s generated by AD / S
• Submit and ship sample requests
• Document all approved material samples
• Procure all close-out documents including warranties, operating and maintenance manuals, and completion reports
• Issue Purchase Order requests based on direction from the Project Manager
• Assemble and submit all production requests from PMs including revisions, warranties, samples, mock-ups, and green folders
• Create and submit install work order to install department
• Performs other related duties as assigned by manager

Skills / Qualifications

Education / Training / Experience

Benefits

Note – Note - Other duties, responsibilities and activities may change or be assigned at any time with or without notice. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL / MENTAL DEMANDS AND WORK ENVIRONMENT :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands and fingers repetitively to handle, or operate standard office equipment; and reach with hands and arms. Employees occasionally lift and move records and documents weighing up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with managers, staff, vendors, the public and others encountered in the course of work.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. In certain assignments, the work environment is moderately noisy

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