Accounting Assistant / Admin Assistant

Job Description

Job Title : Accounting Assistant / Admin Assistant

Mid-sized, rapidly growing insurance agency is seeking an Accounting Assistant / Admin Assistant to join their team. The Accounting Assistant / Admin Assistant serves as the operational "glue" between the Account Management and Accounting teams. You'll own day-to-day premium invoicing, funding, and reporting tasks while maintaining high-touch client service-ensuring revenue is recorded accurately, cash is applied promptly, and clients receive timely, error-free documentation.

Ideal candidate has a minimum of two years' commercial P&C insurance experience (preferably five) within a retail agency setting.

Responsibilities :

• Generate and email client invoices (direct-bill & agency-bill) within 24 hrs of binding or endorsement.
• Record daily deposits, apply cash to open invoices, and scan checks for remote deposits.
• Prepare month-end premium, commission, and trust-account reconciliations; investigate and resolve variances with carriers.
• Draft and execute premium-finance agreements; monitor disbursement schedules, track funding, and upload documents to the AMS.
• Track policy changes, endorsements, audits, and cancellations to ensure corresponding invoices / credits are processed accurately.
• Maintain client records : attach documentation, update financing details, and log communications.
• Answer client billing questions and provide clear, courteous explanations to insureds, brokers, and insurance carriers.
• Monitor funding and commission payments; escalate delinquencies or short pays.
• Assist the Accounting Manager and Account Manager with day-to-day tasks and fulfill any other duties they may assign.

Experience and Qualifications :

Compensation Package :

Disclaimer : Please note that this job description may not cover all duties, responsibilities, or aspects of the role, and it is subject to modification at the employer's discretion.

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