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Administrative Support Assistant
Administrative Support AssistantPacer Group • Pomona, California, USA
Administrative Support Assistant

Administrative Support Assistant

Pacer Group • Pomona, California, USA
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  • serp_jobs.job_card.full_time
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Job Title : Administrative Support Assistant

Job Duration : 18 months

Job Location : Pomona CA. 91768

Schedule / Shift :

  • Hybrid W & Th Onsite
  • M-F 7 AM - 3.45 PM

Job Responsibilities :

  • Download drawing package content from SharePoint
  • Generate / assign drawing package number
  • QC PDF CAD files against database (CDM Dashboard)
  • Drawing data entry (Revision drawing title metadata etc. etc.) (CDM Dashboard)
  • PDF upload to CDM Library QC upload
  • Create print scheduling documentation (order form delivery labels) convert to PDF
  • QC drawing package Folder (order form delivery labels Transmittal drawings - All in PDF)
  • Upload Issued drawing package content to external SharePoint site copy link QC upload
  • 9Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

    • Required :

  • Basic clerical skills
  • Interpersonal / customer service skills
  • Typing 50wpm
  • Ability to navigate search and perform data entry on drawing repository system
  • Knowledge of Outlook Email and Microsoft Office applications

    • Qualifications :

  • Broad knowledge of department policies practices and procedures.
  • Broad knowledge of personal computer software on-line applications office equipment and filing systems.
  • Typically possesses three to four years experience performing thorough administrative secretarial and clerical functions.
  • The administrative assistant-level 3 is a high-level administrative position.
  • Under minimal supervision performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
  • Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies practices and procedures.
  • Sets up meetings. Responsible for ordering supplies and setting up offices / computer equipment for new hires.
  • Requires judgment and confidence in handling interpersonal relations.
  • Works on special projects as needed.
  • May provide work direction to lower level administrative staff in the same department or unit.
  • High School degree and 2-4 years of office experience or equivalent relevant experience
  • May require relevant college courses.
  • Ability to coordinate the schedule of an Executive VP and other managers
  • Proficient in Microsoft Word Excel and Outlook and related softwareTyping 50wpm

    • Key Skills

    Generator,Accomodation,Football,Advertising,Architectural Design

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

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