Accounts Payable Analyst

MNI Holding CompanyStuart, FL, US

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Job Description

MNI Holding Company owns and operates Renegade Insulation, The Guttersmith, Spring Valley Insulation, Renegade of Atlanta, West Coast Insulation, GI Building Products, Atlas Insulation and R&M Insulation. All locations provide Installation of Insulation, Rain Gutters, Cabinets and other items in Residential and Commercial Construction. Current Markets include greater Atlanta, San Diego, Los Angeles, Bay Area, Las Vegas, Phoenix, Palm Coast Florida, Rhode Island & Connecticut. MNI is growing rapidly both organically and via Mergers & Acquisition throughout the Country.

MNI and subsidiaries have recently relocated our corporate headquarters to beautiful Stuart, Florida and we are seeking talent to join our accounting function. Specifically, we are looking for an Accounts Payable Analyst to support AP function for All MNI Locations. This role will be employed by MNI Holding Company and currently reports to Corporate Controller.

A general job description follows and specific responsibilities, duties and tasks will be changing as we continue our growth.

Summary : This position is responsible for processing invoices, ensuring timely and accurate payments, reconciling accounts, resolving discrepancies, and any other tasks and / or projects as assigned. Also, ensures and applies proper rules, regulations, policies and procedures in all activities.

Objectives of this role :

Maintains accuracy and integrity of Accounts Payable activities (transactional and reporting) for all vendor accounts.
Researches, communicates and solves any discrepancies with vendors, government entities, management and within the accounting system timely and within specified deadlines, if applicable.
Identifies reporting efficiency opportunities and driving process improvement by leveraging internal and external reporting tools.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Reviews, records, reconciles and tracks all invoices, credit notes, purchase orders, statements, intercompany transactions, expense reports and credit card / purchasing card receipts.

Prepares vendor payments to ensure timely and accurate payment of invoices.

Reconciles vendor statements and accounts payable ledgers to ensure accuracy, identify and resolve discrepancies.

Verifies and uploads invoices / receipts to the credit card expense management tool.

Assists with month-end closing activities related to accounts payable.

Maintains organized and accurate records of all Accounts Payable transactions and documentation.

Assists with year-end tax reporting such as 1099's and all other tax reporting as requested.

Maintains and updates AP job manual / instructions as current as possible.

Provide support and backup to any other duties / team members and / or projects as assigned.

Competency :

To perform the job successfully, an individual should demonstrate the following competencies :

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance / Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job eligibility will require a background check.

Education / Experience :

Bachelor's degree or Associate's degree in accounting or finance or related business field. One or more years of experience in accounts payable or a related financial role.

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Account Payable Analyst • Stuart, FL, US