Accounts Receivable Clerk

Accounts Receivable Clerk

The Accounts Receivable Clerk is responsible for maintaining a low volume aging portfolio, managing customer accounts, resolving discrepancies, and supporting the AR team with various administrative duties. This role requires strong communication, organizational, and problem-solving skills to uphold our commitment to accuracy, service, and support.

Responsibilities

Review account status for incoming orders over the credit limit or on credit hold; request credit limit increases or account reviews when payments are received.

Monitor customer aging reports daily and follow up on overdue balances.

Conduct proactive outreach to customers on past-due invoices and accounts under review; document all account activity and communications.

Investigate customer deductions to obtain proper documentation and approvals for issuing credits or debits.

Prepare credit / debit memos for issues such as shortages, freight discrepancies, overages, shipping errors, advertising allowances, co-ops, defective merchandise, and compliance matters.

Process credit / debit requests and daily invoicing; manage monthly statement distribution and outgoing AR mail.

Provide customers with requested documentation, including invoices, statements, credit / debit memos, and proof of delivery.

Respond to customer inquiries (phone and email) regarding invoicing issues or account questions.

Manage the AR email inbox, including distribution of Return Merchandise Authorization (RMA) cases and PayPal / credit card payment processing.

Support AR team initiatives such as audits, special projects, invalid term discount reviews, and departmental coverage as needed.

Essential Skills

High school diploma or equivalent required (associate's degree in accounting or finance preferred).

1-2 years of experience in accounts receivable or general accounting.

Intermediate in Microsoft Office (Outlook, Word, Excel) - including basic formulas, data entry, and spreadsheet management.

Strong written and verbal communication skills for collaboration across departments and with customers.

Ability to work independently, manage tasks, and prioritize responsibilities effectively.

Analytical mindset with creative problem-solving abilities.

High emotional intelligence and teamwork orientation.

Typing speed of 45+ WPM.

Additional Skills & Qualifications

Proficiency in data entry, invoicing, billing, accounts receivable, collection, accounting, and reconciliation.

Strong customer service skills.

Job Type & Location

This is a Contract position based out of Visalia, CA.

Pay and Benefits

The pay range for this position is $22.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Visalia, CA.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.