Office Administrator

Broker Administrator

We are looking for an organized and efficient Broker Administrator to join our client's team in Portland, Oregon. This long-term contract position involves providing crucial support to a dynamic commercial real estate brokerage team, where precision and attention to detail are essential. The ideal candidate will take charge of administrative tasks, manage documentation, and contribute to marketing and client-related deliverables to ensure smooth operations.

Responsibilities include :

• Prepare proposals, presentations, broker packets, client correspondence, and RFP responses using Microsoft Office and Adobe Creative Suite (InDesign, Photoshop, Illustrator).
• Manage transaction documentation including lease amendments, letters of intent, commission agreements, deal sheets, tenant surveys, and supporting paperwork.
• Coordinate logistics such as scheduling tenant tours, producing marketing flyers and tour books, distributing e-blasts, and maintaining broker bios and transaction lists.
• Maintain databases, mailing lists, and records related to sales reports, marketing campaigns, and business development activities.
• Provide front desk support as needed greeting guests, answering and directing phone calls, and maintaining a professional reception area.
• Assist with general office opening and closing duties to ensure a clean, organized, and functional workspace.
• Collaborate with internal departments and clients to ensure timely and accurate completion of deliverables.
• Support brokers and leadership with administrative overflow tasks and special projects as assigned.

Requirements :

TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.