Accounts Payable Specialist

Position Summary :

A respected organization is seeking an experienced Accounts Payable Specialist to manage the full cycle of accounts payable and financial operations for an educational institution. This position is responsible for ensuring the timely and accurate processing of invoices, payments, and reconciliations while maintaining compliance with organizational policies and reporting standards. The Accounts Payable Specialist also supports month-end and year-end closing, prepares journal entries, and assists with financial reporting. The ideal candidate is detail-oriented, organized, and skilled in managing vendor relationships and high-volume transactions.

Responsibilities and Duties :

Process vendor invoices with accuracy, ensuring proper approvals and correct general ledger coding.

Prepare and process weekly check runs, ACH payments, and wire transfers.

Maintain vendor records, W-9 forms, and ensure compliance with 1099 reporting requirements.

Reconcile vendor statements and resolve billing or payment discrepancies in a timely manner.

Monitor outstanding payables and assist in managing cash flow planning.

Communicate professionally with vendors and internal departments regarding payment status and inquiries.

Reconcile monthly credit card statements and ensure accurate posting to the general ledger.

Maintain updated bank information and complete assigned account reconciliations on schedule.

Prepare and post recurring, adjusting, and accrual journal entries related to accounts payable.

Assist with month-end and year-end close by preparing reports, reconciliations, and supporting documentation.

Support the preparation of financial statements and management reports.

Provide documentation for internal and external audits as needed.

Assist in budget preparation, expense tracking, and variance analysis.

Maintain organized, accurate, and confidential accounting records.

Recommend and implement process improvements to enhance efficiency and internal controls.

Requirements and Qualifications :

Associate’s or Bachelor’s degree in Accounting, Finance, or related field required.

Minimum 2–3 years of experience in accounts payable or general accounting; experience in educational or institutional settings preferred.

Strong knowledge of accounts payable processes, general ledger coding, and financial reporting.

Proficient in Microsoft Office and accounting software applications.

Excellent organizational, analytical, and communication skills.

Strong attention to detail and ability to manage multiple priorities under tight deadlines.

Demonstrated ability to work collaboratively and maintain positive vendor relationships.

Applicants may be subject to a background check and pre-employment drug screen.

• A conviction does not automatically disqualify you from employment. We will consider factors such as your age at the time, the timing and nature of the offense, its seriousness, and any rehabilitation efforts when determining your suitability for the role.

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Sparrow Company Executive Search & Staffing is an Equal Opportunity Employer.