Senior Administrative Assistant, Intercon Oncology

Administrative Assistant

Provides advanced administrative support to a Corporate Vice President. May provide back up support to higher-level management as needed.

Responsibilities include all administrative functions of the department : answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting / event planning, creating or modifying business documents, preparing presentations from source materials, acting as a liaison for remote access issues.

May include some support for tracking budget expenditures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. Uses advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train / coordinate work for new administrative assistants. Follows executive onboarding procedures.

Significant Work Activities - Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Qualifications :

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook

Additional Information :

Note : No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.

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