Executive Assistant (Event Planner Experience)

Executive Assistant (Event Planner Experience)

We are seeking a highly organized, detail-oriented Executive Assistant & Event Planner to provide top-tier administrative support and lead coordination for multiple events. This role requires a proactive individual who can manage complex logistics, communicate effectively on behalf of executives, and deliver exceptional results across both administrative and event-planning functions.

Key Responsibilities

Event Planning & Coordination

• Research and source event venues suitable for team functions / gatherings.
• Obtain and compare venue quotes, packages, and availability.
• Present clear, organized venue and travel options to stakeholders.
• Act as a liaison between executives, Loan Officers (LOs), and vendors to confirm event details and bookings.
• Coordinate travel arrangements, accommodations, itineraries, and vendor services (e.g., catering, AV, decorations).
• Manage 510 events simultaneously, ensuring each is executed efficiently and on time.
• Adapt and scale processes for increasing event volume or complexity.
• Handle last-minute changes and troubleshoot event-related issues with poise and professionalism.
• Coordinating with the marketing team for marketing assets needed for each event and ensuring that the office is regularly stocked with all events related printed materials (i.e. printing paper, branded pop-up banners, branded pens, business cards, etc.).

Executive Assistant Support

Skills, Knowledge and Expertise

Benefits

About NightOwl Consulting

NightOwl Consulting was born from the desire for more! As prior clients of a BPO, we found ourselves struggling with support, understanding of our business industry, and the treatment of our global family from this, NightOwl Consulting was born. Our mission is to connect companies with world-class talent with the overall vision to build a global family that aspires to reach its highest potential.

Our Hiring Process

Stage 1 : Applied

Stage 2 : Assessment

Stage 3 : Client Interview

Stage 4 : Hired

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