Chief Administrative Officer

Overview

PRIMARY FUNCTION :

The Chief Administrative Officer is responsible for the financial, human resources, compliance, safety, and risk management operations of the agency. This position functions as a member of the Senior Leadership team, integrally involved in development of organizational strategies.

This includes preparation of the annual budget, monthly budget vs. actual reporting, cash flow analysis and income and expense grant allocations and reporting. The Chief Administrative Officer is also responsible for preparation for and representation at the annual outside audit, and review of subsequent audit reports and Federal tax and State regulatory filings. This position reports directly to the Chief Executive Officer. Position provides reporting for and attends finance, safety and investment committee meetings and board of trustee meetings.

Responsibilities

KEY ROLES (Essential Job Responsibilities) :

Accounting / Finance

• Directs all aspects of the accounting and finance functions, in accordance with generally accepted accounting principles, applicable laws and regulations, and sound practices. Oversees cash, investments, endowments, and asset management.
• Promotes the financial well-being of the agency through budget management and protection of all financial assets.
• Ensures timely financial and other reports to assist the CEO, other senior executives, and the Board of Trustees in performing their responsibilities.
• Analyses financial performance and trends, and leads financial planning for the agency, including annual budgets and long-term plans.
• Meets annually with the outside auditors and the Audit Committee of the Board of Directors to review the annual audit and 990 tax return.
• Create, implement, and maintain fiscal policies and internal controls to ensure best practices.
• Work in partnership with resource development staff to ensure appropriate tracking and reporting of funds, gifts, and other revenue sources.
• Create, implement, and update the WBGC’s Financial Policy and Procedure Manual. Work to recommend the development of new procedures or the modification of existing procedures to ensure proper internal controls and management of risk.
• Supervise the Database Manager to identify and maintain the Club’s CRM’s for program registration, membership, gift processing and financial accounting.

Human Resources / Safety / Training

Compliance

Overall

ADDITIONAL RESPONSIBILITIES

Qualifications

SKILLS / KNOWLEDGE REQUIRED :

including 2-3 years in a leadership capacity.