ERP Team Project Analyst Multi-year (Information Technology) see add'l job info

SUMMARY DESCRIPTION

The ERP Team Project Analyst (Finance) will work on the limited-term Project Team tasked with implementation of a new Enterprise Resource Planning (ERP) system, which will include functionality in accounting, budgeting, payroll, position control, and human resources functions such as recruitment, benefits, and onboarding. The position will take a leading role in change management efforts during the implementation and conversion to a new ERP system by identifying process changes and improvements associated with a new ERP system. Members of the Project Team will identify and lead necessary changes to the District's processes and operations as it relates to human resources, accounting, budgeting, payroll, procurement and other automated functions encompassed in the ERP system. The incumbent must possess strong communication and project management skills in leading organizational changes and user adoption as well as overcoming potential resistance and inertia in implementing changes to longstanding business processes.

This position will provide subject matter expertise in the following functional areas across the Information Technology domain :

• Help Desk Support
• Security Roles
• System Access
• System Configuration
• System Integration
• System Testing
• Vendor Interfaces

EXEMPLARY DUTIES AND RESPONSIBILITIES

The District has used an outdated ERP system with limited functionality for more than 15 years. Without modern workflow functionality, this has required District staff to perform many calculations manually and adopt manual work-arounds. A new modern ERP system will not only entail much greater automation of processes and a changed appearance and interface for human resource and business processes, but also should spur a review of and changes to the methods of work in all areas of human resource management and finance including changes to the District's chart of accounts, enhanced reporting and data analysis, reduction of data entry, additional automated monitoring and reviews of transactions, more efficient routing of work between functions, and many other changes to the daily steps and work done by District staff both in Central Office functions and at school sites. Other changes could include greater use of artificial intelligence (AI). Thus, the ERP Project Team's work encompasses more than just training on a new ERP system. The Project Team will establish mechanisms for ongoing system enhancements and staying abreast of updates and new features within ERP finance modules and will work with the District's management and staff, ERP consultant and ERP vendor to identify changes to daily processes, troubleshooting and making continuous efforts to resolve issues.

Project Activities to include any or a multitude of the following across the System Implementation Lifecycle :

Employment Standards

Education and Experience : Any combination of education and experience that provides the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills may be :

AND

AND

Experience : A minimum of three years of strong information system applications experience with an in-depth knowledge of current business processes, policies, and procedures related to information systems.

Skill at : Change management including the ability to lead small groups and collaborate with all levels of impacted offices including clerical, paraprofessional, professional and management positions; collaborative approaches that involves listening, communicating, and negotiating; continuous efforts to resolve unyielding problems; and implementing change management strategies to ease the transition for end-users.

Knowledge Of :

Proven experience and ability in various programming and development languages with a thorough understanding of database platforms and methodologies; ability to understand vendor-provided databases and be able to complement those databases with additional tables, views, functions, stored procedures, queries, and reports in order to enhance or improve functionality for the district; ability to communicate and interpret vendor or user requirements into functional solutions; serve as a technical resource for other Information Technology projects.

Responsible for overseeing and developing various software solutions that bridge data communications between internal district databases and external database systems; developing the most complex custom reports for various database systems; developing creative restoration solutions while ensuring the integrity of the data to address specific data-related problems and system issues.

Responsible for the development, deployment, and monitoring of database packages and reports; performs physical and or logical data modeling; proficient in reading, writing, and debugging various programming languages; perform database queries and analysis; performs report development; design, code and test reporting services components.

WORK ENVIRONMENT / CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as paper, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR.