Program Coordinator III

AUTHORITIES / RESPONSIBILITIES :

Develops new tracking tools, databases, and process as necessary to promote continuous improvement and facilitate implementation

Interfaces with earned value management systems (EVMS) personnel and understands EVMS data

Evaluates contractual requirements and provides input on course of action to leadership

Plans, organizes and conducts data collection necessary to determine the utilization of the company’s resources; i.e. manpower, tools, equipment, facilities, space, etc.

Responsible for assisting Program Office with proposal development. Coordinates the preparation of estimates, to include direct labor and material, using historical or synthesized data, as necessary, for review by management

Reviews and analyzes cost return information, identifies cost and schedule variances, and works with Cost Account Managers (CAMs) to develop corrective actions

Analyzes cost, schedule and technical performance trends of the vessels and reports out as requested

Has responsibility for ensuring an effective flow of information and communication is maintained between Austal management, subcontractors and customer representatives to answer action items and assist in resolution of program issues

As directed by manager, supports the Contracts Department on contractual actions

Assists with program risk and opportunity management

Facilitates the integration of processes and initiatives to support concurrent construction and delivery of multi-vessel program

Maintains and provides performance status to schedule and contract data requirements list (CDRL) delivery performance

Maintains contract adherence to ship related requirements in regard to program management functions

Maintains internal schedule of all program CDRL deliverables and tracks submittal of CDRLs to the customer

Manages the coordination of the work scope surrounding program management functions to completion

Oversees Corrective Action Reports (CARs) progress throughout stages of production

Oversees establishment, maintenance, and monitoring of total program metrics for cost, schedule, and performance

Responsible for establishing budget spreads, forecasting resource requirements, and statusing progress on multiple projects

Supports the Program Manager in the effective follow up on information between internal and external customers

Provides cost and schedule performance information to Project Managers

Attends meetings as required. When attending, always be on time, prepared and interactive

Develops presentations on program status for required internal and external briefings

Leads internal meetings as required. May be required to capture meeting minutes and / or action items at meetings

Performs coordination, set-up and conducts customer and VIP reviews, tours, and meetings

Assists with training and development of Program Coordinators I-II

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE :

Bachelor’s Degree required in a Business related field

4 years related experience accepted in lieu of Bachelor’s Degree.

4+ years relevant experience in manufacturing or similar industry

Related experience is defined as having experience with EVMS and / or performance metrics, tracking performance metrics for projects using Excel / Access, data analysis, project scheduling, government contracts, project estimating

Able to read, understand, and interpret contract specifications, build specifications and other technical documents used in shipbuilding

An understanding of ship design, shipbuilding methodologies and the work done by various shipbuilding trades

EVMS and performance metrics proficiency required

CAM experience a plus

Experience dealing with organizations across an enterprise

Experience dealing with US government and / or ship repair organizations preferred

Program / Project Management Certification or related coursework is a plus

Ability to do high level research utilizing a variety of resources

Excellent communication and problem solving skills

Proficiency in Microsoft Word, Excel, Project, PowerPoint, Outlook, Visio, Access

Ability to translate rough notes into well-organized documents and presentations

A proven record of success meeting schedule, budget and technical goals in ship building or ship repair

Detail oriented and able to resolve most daily issues without specific supervisory direction

Must be able to take initiative and follow projects through to completion

Proven leadership skills and experience as a team leader

Willingness to work irregular and sometimes lengthy work schedule

Works well in team environment and can communicate effectively with employees at every level in the company

LIAISES WITH :

All departments as required including, but not limited to, Legal / Contracts, Production, Production Control, Purchasing, Programs, Projects, Engineering, Warranty, Business Development, and Service

Government personnel

ADDITIONAL GUIDELINES :

The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities

Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA :

18 years of age or older at time of application

Able to provide proof of US Person Status

No felony convictions of Theft / Deception or Violent crimes within seven years from disposition date

No felony convictions of Drug crimes within three years from disposition date

Willing to submit to a drug screen

Willing to submit to a background check

Equal Employment Commitment

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.