Administrative Assistant

Logo : Posting Number :

RTF00242PO25

USC Market Title :

Administrative Assistant

Link to USC Market Title :

https : / / uscjobs.sc.edu / titles / 156178

Business Title (Internal Title) :

Administrative Assistant

Campus :

School of Medicine Columbia

Work County : Richland

College / Division :

School of Medicine Columbia

Department :

SOMC Center for Disability Resources

Advertised Salary Range :

$34,532 - $51,798

Part / Full Time : Full Time

Hours per Week : 37.5

Work Schedule :

• Standard working schedule : 8 : 00 am-4 : 30 pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff Position :

Staff Time-Limited (STL)

Basis : 12 months

Job Search Category :

Administrative

About University of South Carolina :

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

South Carolina Retirement :

Yes

State Insurance Programs :

Yes

Annual Leave : Yes

Sick Leave : Yes

Advertised Job Summary :

The Administrative Assistant will provide programmatic and logistical support for the statewide Attendant Care Program within the Center for Disability Resources (CDR), USC School of Medicine-Columbia. This role assists project staff in implementing training programs for consumers and attendants, ensuring smooth coordination of activities, events, and communications. The position supports the Project Director and team in achieving program goals and objectives, maintaining compliance with all applicable policies and regulations. This position is established to enhance and expand research and program activities within the department. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations. This position is established in support of expanded research activities.

Job Related Minimum Required Education and Experience :

Typically holds a high school diploma or GED. Requires no prior work experience.

Preferred Qualifications :

Knowledge / Skills / Abilities :

Job Duty :

Coordinates attendant / companion recruitment and Medicaid enrollment, including providing information, receiving information, responding to questions, and reviewing information for completion and follow-up processing. Completes subsequent steps to facilitate the process.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Monitors and maintains client and attendant databases, including all data entry. Updates queries and generates reports, as needed. Utilizes the database to compile statistical data for monthly reports and departmental activities.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Receives referrals and all other client information. Assesses status, enters / files, or forwards to the appropriate nurse within specified timeframes. Coordinates efforts with Community Long Term Care (CLTC), Head and Spinal Cord Injury (HASCI), Intellectual Disability and Related Disability (ID / RD), and Medically Complex Children (MCC) waivers to ensure all information is received in accordance with compliance guidelines. Conducts internal file reviews for compliance purposes. Collaborate and consult with Attendant Care nursing staff and other resources to maintain the overall database system.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Provides a variety of logistical and office functions to ensure the timely completion of project activities by maintaining efficient, effective workflows. Processes monthly reimbursements and other related project payments for attendant nursing staff through the CDR Business Office.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Provides administrative support to nurses, including packet preparation, correspondence, and preparation of attendant and client charts. Matches attendant and client charts and other supporting documentation, as needed. Provides referral information and offers additional attendant support.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Receives / screens project telephone calls and correspondence and directs others to appropriate staff. Responsible for logging, documenting, and responding to calls received on the Attendant Care main line, including extensive daily contact with attendants and their families, medical professionals, and other community providers.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Facilitates communication between the project and the Business Office. Completes appropriate paperwork according to university guidelines.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Supervises Data Entry Control Clerk and ensures the completion of daily operations of various projects in the Project Director’s absence.

Essential Function : Yes

Percentage of Time : 15

Job Duty :

Performs special projects and other duties as assigned.

Essential Function : Yes

Percentage of Time : 15

Non-Essential

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. :

No

Number of Vacancies :

Desired Start Date :

12 / 01 / 2025

Position End Date : 11 / 30 / 2026

Job Open Date : 11 / 03 / 2025

Job Close Date : 12 / 18 / 2025

Open Until Filled : No

Special Instructions to Applicant :

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 18, 2025.

Quicklink for Posting :

https : / / uscjobs.sc.edu / postings / 197010

EEO Statement :

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV / AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.