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Word Processor / Administrative Assistant

Word Processor / Administrative Assistant

CBIZBoston, MA, US
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Word Processor / Administrative Assistant

CBIZ, Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across more than 160 locations in 22 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.

CBIZ is seeking a Word Processor / Administrative Assistant to join our growing and well-established national firm in our Boston, MA office. This person will be responsible for providing full administrative support to Assurance professionals.

Essential Functions

  • Assist Managing Directors, Directors and professionals with their business and administrative needs as it relates to word processing, document filing, expense reports, calendar maintenance (if applicable), misc. projects and general correspondence preparation
  • Typing and editing of client financial statements as prepared by professional staff and / or clients
  • Proofread financial statements for grammar, punctuation, spelling, and content under tight deadlines
  • Add footnotes for financial statements
  • Assembly of financial statements for final delivery to client
  • Prepare, type and edit correspondence and engagement letters and statistical information (including Excel spreadsheets and Power Point presentations); finalize engagement letters, representation and communication letters
  • Respond to the needs of all Managing Directors, Directors and firm management as it relates to the operation of the firm and its business practices
  • Provide assistance to word processing requests from other regional offices when requested
  • Will assist in replenishing and maintaining inventory of Boston office stationary and general office supplies including office coffee service
  • Responsible to check incoming correspondence and communicate immediate attention matters to MDs and directors during their absences
  • Responsible for the use of courier services for delivery of client material, as needed
  • Assist partners with monthly billing
  • Assist with answering phones for receptionist (on "as-needed" basis)
  • Provide back-up support for bank deposits

Preferred Qualifications

  • Strong typing skills and proficient knowledge of Microsoft Office, including Word, Excel and Power Point
  • Adequate knowledge of basic technology, network operations, office equipment, phone systems and other appliances
  • Adaptability to short and long terms of overtime (various deadlines throughout year)

    • Minimum Qualifications

  • High School Diploma or GED required
  • Bachelor's degree or two years of experience on a specialized subject matter
  • Must maintain current required licenses and certifications relevant to field of expertise if applicable to the role
  • Demonstrates the ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
  • Effective customer service skills
  • Proficient use of applicable technology
  • Ability to work in team environment as well as independently
  • Ability to analyze and prioritize multiple responsibilities

    • The annual salary target for this job in this market is $24-28 per hour. The specific compensation for this role will be determined based on the education, experience, and skill set of the individual selected for this position. The compensation above is not representative of an employee's total compensation. Beyond income, you have access to comprehensive medical and dental insurance, retirement savings, life and disability insurance, health care and dependent care reimbursement accounts, certification incentives, education assistance, referral program and much more.

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    Administrative Assistant • Boston, MA, US