Fiscal Grants Coordinator

If you are an Internal City Employee Retiree or Dependent / Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

Department :

GGPublic Works : Public Works Administrative Services

Salary Range Minimum :

$52000.00

Salary Range Maximum :

$81604.02

Closing Date : 12 / 09 / 2025

Job Details :

This is professional work analyzing and evaluating financial and program activities.

Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department.

Job Description : SUMMARY

This is professional work analyzing and evaluating financial and program activities.

Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department .

EXAMPLES OF WORK

• This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment :

Prepares and coordinates the collection interpretation recording and distribution of financial records and reports.

Examines financial documents for completeness accuracy and compliance.

Seeks out grant opportunities based on Department needs. Develops finalizes and submits grant applications for formula competitive and non- competitive funding. Secures necessary documentation to support applications.

Implements coordinates data input and maintains financial tracking software and systems.

Monitors grants portfolios for upcoming expirations renewals and funding levels. Coordinates activities with Citys Budget & Finance Department on matters related to grant budget reports expenditures draws internal and external audits.

Monitors and analyzes financial activities and insures compliance with applicable Federal State and local requirements.

Reviews grant activities through conference and review of expenditures to ensure compliance with federal and state requirements. Notes and takes corrective action or works closely with management to ensure corrective action is taken.

Develops and facilitates teams charged with development and implementation of various financial projects and programs.

Develops and implements grant-related policies and procedures for the department. Develops internal practices and procedures for grant administration to ensure programmatic consistency.

Acts as a liaison with outside financial groups including granting agencies.

Reviews present accounting policies and procedures and recommends changes and modifications designed to increase efficiency and effectiveness.

Prepares documents for release of funds.

Reconciles financial activity.

Develops and maintains required accounting and record keeping systems and procedures.

Coordinates audits with external auditors; implements changes recommended by auditors.

Prepares budget analysis and reports and monitors budget expenditures; assists in annual budget process.

Attends work on continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

Depending on area of assignment :

Records transactions and maintains records of expenditures.

Assists in department annual budget process.

Assists in preparing and negotiating agreements.

Acts in absence of supervisor.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Bachelors degree in public administration accounting or finance or related field; and four (4) years of professional experience in financial management or grant accounting or an equivalent combination of education training and experience which provide the required knowledge skills and abilities .

CERTIFICATIONS OR LICENSES

Licenses

None

Certifications

None

KNOWLEDGE SKILLS AND ABILITIES

Depending on area of assignment :

Thorough knowledge of accounting and financial management principles practices and techniques.

Thorough knowledge of the Federal State and Local principles laws rules and regulations relating to fiscal and accounting records and procedures.

Knowledge of computers and related software.

Ability to analyze complex financial information and prepare detailed financial analyses and reports.

Ability to maintain and evaluate related software for computerized accounting systems.

Ability to communicate effectively in a clear and concise manner both orally and in writing.

Ability to work effectively with auditors vendors co-workers and the general public.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is often required to sit for prolonged periods of time.

WORK ENVIRONMENT

May be required to attend meetings outside regular business hours.

Note :

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benefits such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also o ff er great things like on-site fi tness centers tuition reimbursement on-site medical sta ff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity / affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department at or TDD / TTY at .

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S.) specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling .

Required Experience :

IC

Key Skills

Corporate Risk Management,Electronics,Infection Control,Bakery,ELV,Accident Investigation

Employment Type : Full-Time

Experience : years

Vacancy : 1