Event Coordinator
A leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trustall around the world.
The Event Coordinator (EC) will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. This position will support our Events team. It is eligible to work a hybrid schedule generally requiring 2-3 days per week in-office or at show site, based out of any of the following locations :
- Philadelphia, PA
- Detroit, MI
Essential Duties & Responsibilities :
Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account DirectorExecute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.Coordinate with third-party vendors, briefing and managing them effectively so they are set up for successCapture detailed notes from internal and client project meetings, and follow up with recaps and action itemsSupport database management as assigned (vendor, venue, contractors)Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platformsDevelop a mastery of all company tools and processesSupport with budget development for assigned areasSupport the Project Team and Account Director with team communications as neededSupport events team in fostering a positive relationship internally and with external clientsTravel to and onsite execution of specific events as neededEducation & Experience :
Bachelor's degree or equivalent experienceBackground in event coordination or similar, preferably 2+ years of experienceMust be self-motivated, highly organized and articulateWillingness to travel (including potential evening, weekend and holiday work)Excellent computer skills : comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwaresAbility to work efficiently in a fast-paced, high-growth environment with a strong attention to detailMotivated, positive attitude, and results-orientedA strong teamwork ethic; must have the ability to work both independently and as part of a larger teamExcellent written, verbal and interpersonal communication skillsTravel Requirements :
Travel up to 25%
What We Offer :
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision InsuranceTuition ReimbursementPaid Parental LeaveLife, Accident and DisabilityRetirement with Company MatchPaid Time OffDiversity Commitment :
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.