Program Assistant - Workforce Instruction

Bellevue CollegeNorth Seattle College

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Position Summary

Under the supervision of the Dean of Workforce Instruction, the Program Assistant will perform work requiring knowledge and experience specific to Workforce Instruction programs.The Workforce Instruction division consists of all career-technical education (CTE) programs as well as six bachelor's degree programs. The Program Assistant provides essential support to the division through various responsibilities including : assisting with division communications and being a point of contact for faculty, staff, deans, current and prospective students; creating and maintaining records and files; production and maintenance of program materials such as websites and program planning guides; assistance with budget reporting as necessary; and providing support on general division logistics such as key requests, room scheduling, maintenance requests, and ordering of equipment and supplies.

This position requires many daily interactions with faculty, students, the Associate Deans, the Dean, and staff in the division and across the college, all while working in a professional, collaborative, multi-cultural and multi-ethnic environment.

The position reports directly to the Dean. This position will be scheduled to work Monday through Friday 8 a.m.-4 : 30 p.m

About Us

We are a district of three distinct colleges : North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a including :

Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures :

Attached current Resume

Attached cover letter addressing how your background intersects with the job

Notice to Applicants :

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on

Provides front-end customer service to students, faculty and staff in managing inquiries and communications to the division via phone, email, remote meetings and in-person interactions

Serves as primary contact for Emergency Medical Technician program prospective and current students; provides correspondence and distributes information relating to program activities

Provides assistance to Business Bachelor's programs in distribution of promotional materials and delivery of presentations relating to the programs

Creates and maintains records and files, including tenure meeting, technical advisory committee meeting and division meeting documents

Manages and creates content for Workforce Instruction division Canvas shell

Produces, manages and revises office / program forms and program informational materials (ex. websites and program planning guides)

Provides support on general division logistics such as key requests, room scheduling, maintenance requests and ordering of equipment and supplies

Assists with scheduling of meetings and appointment requests for the Dean of the division

Provides various forms of administrative support as time as needed, including but not limited to : data entry, filing, managing equipment and supplies, printing program planning guides, maintaining distribution and contact lists, etc. in service of programs and the division

Performs related duties as assigned

This description is not intended to cover every aspect of this job. We are a team that works together to meet the needs of those we serve. Every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate :

High school diploma and two years of clerical experience, OR equivalent education / experience

Proficiency with office technology and tools, ex. Microsoft O365 suite, Adobe and Canva

Minimum of one year of experience working with supporting / assisting students, clients or customers in an educational or professional setting

Ability to work independently as well as on a team in managing projects and tasks

Ability to follow through with instructions and tasks and adhere to timelines

Strong organizational skills and time management in managing emails, documents, digital and physical files, projects and tasks

Strong communication skills, both oral and written

Ability to work effectively with and / or assist individuals from diverse backgrounds

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact .

Physical Setting :

Seattle Colleges follows the Americans with Disability Act (ADA) and provides the following information as a guideline for applicants :

Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship / status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying."

Inquiries regarding compliance and / or grievance procedures may be directed to the .

Background Check Statement

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Program Assistant • North Seattle College